Operations Administrative Assistant

MEDICONSULT ASIA PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

MEDICONSULT ASIA PTE. LTD. is seeking a capable administrative support professional to perform data entry, invoicing, and order processing.

The role involves weekly invoice submissions, stock takes, and coordinating local and overseas courier services to ensure timely deliveries. You will liaise with vendors for timely procurement and assist management with ad-hoc tasks to improve department efficiency. The ideal candidate works independently, is a reliable team player with initiative, and is

Qualifications

• Relevant experience in similar capacity is preferred.
• Able to work independently.
• Responsible, excellent team player, independent, and a good level of Initiative.
• Comfortable with IT applications including Excel, Ms Word, Google sheet etc.

Responsibilities

• Perform data entry and filling as well as administrative duties such as invoicing and processing orders etc
• Weekly submission of invoices via portal & follow-up duties
• Stocks take & logistics management
• Arrange local & overseas courier and dispatch services as needed, ensuring timely delivery of packages and documents
• Liaising with vendors to ensure timely procurement of goods and services
• Undertake any other ad-hoc tasks assigned by management, contributing to the overall efficiency of the department

Skills

Independent work

Team player

Initiative

IT proficiency

Tools

Excel

MS Word

Google Sheets

Job description

Responsibilities:

• Perform data entry and filling as well as administrative duties such as invoicing and processing orders etc
• Weekly submission of invoices via portal & follow-up duties
• Stocks take & logistics managment
• Arrange local & overseas courier and dispatch services as needed, ensuring timely delivery of packages and documents
• Liaising with vendors to ensure timely procurement of goods and services
• Undertake any other ad-hoc tasks assigned by management, contributing to the overall efficiency of the department

Key skills & Experiences:

• Relevant experience in similar capacity is preferred
• Able to work independently
• Responsible, excellent team player, independent, and a good level of Initiative
• Comfortable with IT applications including Excel, Ms Word, Google sheet etc
• Office located at Marymount / Jalan Pemimpin