Operations & Admin Specialist - Membership & Events

Elitez Pte Ltd; Singapore; On-site; SGD 33,000 - 39,000; Full time

Job summary

Elitez Pte Ltd is seeking a diligent administration professional to support the Secretariat and Executive Secretary, manage memberships, and coordinate events for the association in Singapore.

You will handle membership applications, data maintenance, insurance administration support, and coordinate transport and office operations, liaising with stakeholders and regulators as required. This role requires strong organizational and communication skills.

Qualifications

• Experience in administration or membership management is preferred.
• Proficiency with Microsoft Office apps.
• Strong organizational and communication abilities.

Responsibilities

• Provide administrative and operational support to the Secretariat and Executive Secretary.
• Manage membership applications, renewals, records and database updates.
• Assist with membership recruitment and engagement initiatives.
• Prepare official communications, circulars, notices and correspondence.
• Liaise with members, industry stakeholders and government agencies.
• Coordinate office facilities and equipment maintenance.
• Attend committee meetings and support Association activities as required.
• Assist in organizing Association events, including CNY celebrations, Annual Golf Tournament, Seventh Month Dinner, AGM and other member engagement activities.
• Coordinate event logistics, documentation and on-site operations.
• Process insurance applications, renewals and related documentation.
• Liaise with insurance partners and service providers.
• Assist members with insurance-related enquiries and claims coordination.
• Prepare monthly reconciliation and transaction reports.
• Coordinate operations of Association-managed transport routes and carpark facilities.
• Support route scheduling and liaise with operational staff.
• Coordinate with relevant authorities on permits, renewals and regulatory submissions.
• Prepare invoices, maintain operational records and provide updates to management.

Skills

Organisational skills

Communication skills

Interpersonal skills

Multitasking

Proactive & adaptable

Tools

Microsoft Office

Database management

Job description

Elitez Pte Ltd is seeking a diligent administration professional to support the Secretariat and Executive Secretary, manage memberships, and coordinate events for the association in Singapore.

You will handle membership applications, data maintenance, insurance administration support, and coordinate transport and office operations, liaising with stakeholders and regulators as required. This role requires strong organizational and communication skills.