Office Operations Coordinator

Elitez Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Elitez Pte Ltd is seeking an organized office administrator to support daily operations in our Singapore office. You will handle clerical tasks, data entry, and document preparation across departments, ensuring accuracy and timely follow-up on outstanding matters.

The role requires proficiency in Excel, Word and Outlook, with the ability to work independently and manage daily tasks efficiently. If you are proactive, detail-oriented, and enjoy a busy office environment, we want to hear from you.

Qualifications

• Previous office administration experience preferred.
• Proficient in Microsoft Excel, Word and Outlook.
• Careful, organized and responsible, with good attention to detail.
• Able to work independently and manage daily tasks efficiently.
• Proactive in following up on outstanding tasks and clarifying when unsure.

Responsibilities

• Handle daily office administration and general clerical duties.
• Collect, check and update Delivery Orders (D/O), work orders and supporting documents.
• Perform data entry and maintain accurate administrative records.
• Manage filing, scanning, printing and preparation of documents for various departments.
• Liaise with Operations and other departments to follow up on outstanding administrative matters.
• Handle customer emails, telephone calls and general enquiries.
• Monitor and replenish office stationery, pantry supplies and other office necessities.
• Coordinate office purchases, deliveries and maintenance when required.
• Prepare and update simple reports, spreadsheets and correspondence.
• Ensure the office is tidy and properly maintained.
• Perform other general administrative duties as assigned.
• Receive incoming couriers, parcels and documents, and arrange for distribution to the relevant departments.

Skills

Office administration

Data entry

Attention to detail

Independent worker

Proactive follow-up

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Elitez Pte Ltd is seeking an organized office administrator to support daily operations in our Singapore office. You will handle clerical tasks, data entry, and document preparation across departments, ensuring accuracy and timely follow-up on outstanding matters.

The role requires proficiency in Excel, Word and Outlook, with the ability to work independently and manage daily tasks efficiently. If you are proactive, detail-oriented, and enjoy a busy office environment, we want to hear from you.