Administrative Executive (Contract)

Singapore Association for Counselling; Singapore; Presencial; SGD 36.000 - 43.000; Jornada completa

Descripción de la vacante

Singapore Association for Counselling is seeking an Administrative Executive to ensure the Secretariat runs smoothly. You will manage membership applications and renewals, maintain member records, and support governance meetings and AGM preparation.

The role also involves assisting with events, Secretariat operations, SOP updates, and IT/website tasks, with occasional evenings or Saturdays. A Diploma in Business Administration or related field is required, and strong organisational and

Formación

• At least a Diploma in Business Administration or related field.
• Prior experience in administration, membership management, finance or customer service.
• Strong organisational, analytical, and record-keeping skills.
• Detail-oriented with the ability to multitask and meet tight deadlines.
• Excellent communication skills (verbal and written) with a courteous demeanour.
• High level of integrity to handle sensitive member and personal data.
• Team player who is willing to learn and able to work independently.
• Able to work occasional evenings and Saturdays, if needed.

Responsabilidades

• Manage and process membership applications and renewals.
• Maintain accurate member records, track fee statuses and support finance records.
• Support governance meetings, including preparing agendas and taking minutes.
• Assist with Association events.
• Support daily Secretariat operations, including AGM preparation and filing.
• Review and update Secretariat SOPs.
• Support IT projects and website updates.

Conocimientos

Organisational skills

Analytical skills

Record-keeping

Multitasking

Communication skills

Integrity

Team player

Educación

Diploma in Business Administration

Diploma in Social Services

Herramientas

MS Office

Email platforms

WordPress

Canva

Descripción del empleo

About the Role

We are seeking an organised and proactive Administrative Executive to ensure the smooth and efficient running of our Secretariat. In this role, you will oversee membership services and provide vital governance support to the EXCO to ensure the smooth daily running of the Association's executive functions.

Roles and Responsibilities

• Manage and process membership and register applications and renewals.
• Maintain accurate member records, track fee statuses and support finance record-keeping.
• Support SAC governance meetings, including preparing agendas and taking minutes.
• Assist with Association events.
• Support daily Secretariat operations, including AGM preparation, circulars, enquiries and filing.
• Review, learn and update Secretariat Standard Operating Procedures (SOPs).
• Support IT projects and website updates.
• Take on other duties as assigned.

Job Requirements

• At least a Diploma in relevant fields (e.g., Business Administration, Social Services).
• Prior experience in administration, membership management, finance or customer service.
• Strong organisational, analytical, record-keeping skills.
• Detail-oriented with the ability to multitask and meet tight deadlines.
• Excellent communication skills (both verbal and written) with a courteous demeanour.
• High level of integrity to handle sensitive member and personal data.
• Team player who is willing to learn and able to work independently.
• Able to work occasional evenings and Saturdays, if needed.
• Proficient in MS Office, email platforms, WordPress, and Canva, with basic IT skills.
• Social service industry experience is a plus.

Job Application Guidelines

Due to the nature of this role, only Singaporeans and Permanent Residents will be considered.

Kindly include your salary expectations in your application.

The expected salary for this position is up to SGD 3,500 per month, commensurate with experience and qualifications.