Events & Programme Executive

CFA Society Singapore; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

CFA Society Singapore is seeking a proactive Events & Operations Executive to support planning, coordination and delivery of our events and operational activities. This hands-on role requires strong project coordination, stakeholder management and administrative capabilities to ensure a smooth participant experience.

You will manage end-to-end event delivery, liaise with speakers and partners, oversee registrations, data records and post-event follow-ups, and assist with budgeting and reporting

Qualifications

• Diploma or Degree in Business Administration, Event Management, Marketing, or Communications.
• At least 2 years of relevant experience in events, programme administration, project coordination, or operations.
• Strong organisational and coordination skills with attention to detail.
• Proactive, resourceful, service-oriented with good communication.
• Proficient in Microsoft Office; comfortable with CRM and event platforms.

Responsibilities

• Coordinate end-to-end delivery of physical, virtual and hybrid events.
• Manage venues, vendors, catering, registration and onsite logistics.
• Liaise with speakers, committees, partners and vendors.
• Maintain event records, registrations, surveys and post-event follow-ups.
• Support budgeting, invoicing and payment processing.
• Review outcomes and feedback for improvements.

Skills

Project coordination

Stakeholder management

Attention to detail

Communication

Independent & collaborative

Education

Diploma or Degree in Business Administration/ Event Management/ Marketing/ Communications

Tools

Microsoft Office

CRM platforms

Event registration systems

Job description

Role Description

We are seeking a proactive, detail-oriented and highly organised Events & Operations Executive to support the planning, coordination and delivery of the Society's events and operational activities. This hands-on role requires strong project coordination, stakeholder management and administrative capabilities to ensure smooth execution and a positive participant experience.

Key Responsibilities

• Event Planning & Execution: Coordinate end-to-end delivery of physical, virtual and hybrid events, including venues, vendors, catering, registration, event materials and onsite logistics. Work closely with the MarComm team on event marketing and communication materials.
• Stakeholder Coordination: Liaise with speakers, volunteer committees, partners, vendors and other stakeholders to support smooth and professional programme delivery.
• Event Administration: Manage event setup and registration, participant communications, attendance tracking, enquiries, Professional Learning Hours, surveys and post-event follow-ups.
• Systems & Data Management: Maintain accurate event and participant records across operational platforms and generate reports to support planning and evaluation.
• Financial & Operational Support: Support event budgeting, reconciliation, invoice and payment processing; maintain event documentation and assist with office administration and operational initiatives as required.
• Continuous Improvement: Review event outcomes and participant feedback and recommend improvements to enhance efficiency and participant experience.

Requirements

• Diploma or Degree in Business Administration, Event Management, Marketing, Communications or a related discipline.
• At least 2 years of relevant experience in events, programme administration, project coordination or operations.
• Strong organisational and coordination skills, with good attention to detail and the ability to manage multiple priorities and deadlines.
• Proactive, resourceful and service-oriented, with good communication and stakeholder management skills.
• Able to work independently and collaboratively in a fast-paced environment.
• Proficient in Microsoft Office and comfortable using event registration, CRM and other digital platforms.
• Willing to support events outside regular office hours when required

Why Join Us?

Be part of a respected professional membership organisation and contribute to programmes and events that support Singapore’s investment community. The role offers exposure to a diverse range of industry initiatives and opportunities to work with investment professionals, industry leaders, partners and volunteers.