Operations & Admin Executive (Full Time | Central) | EXY

Elitez Pte Ltd; Singapore; Presencial; SGD 33.000 - 39.000; Jornada completa

Descripción de la vacante

Elitez Pte Ltd is seeking a diligent administration professional to support the Secretariat and Executive Secretary, manage memberships, and coordinate events for the association in Singapore.

You will handle membership applications, data maintenance, insurance administration support, and coordinate transport and office operations, liaising with stakeholders and regulators as required. This role requires strong organizational and communication skills.

Formación

• Experience in administration or membership management is preferred.
• Proficiency with Microsoft Office apps.
• Strong organizational and communication abilities.

Responsabilidades

• Provide administrative and operational support to the Secretariat and Executive Secretary.
• Manage membership applications, renewals, records and database updates.
• Assist with membership recruitment and engagement initiatives.
• Prepare official communications, circulars, notices and correspondence.
• Liaise with members, industry stakeholders and government agencies.
• Coordinate office facilities and equipment maintenance.
• Attend committee meetings and support Association activities as required.
• Assist in organizing Association events, including CNY celebrations, Annual Golf Tournament, Seventh Month Dinner, AGM and other member engagement activities.
• Coordinate event logistics, documentation and on-site operations.
• Process insurance applications, renewals and related documentation.
• Liaise with insurance partners and service providers.
• Assist members with insurance-related enquiries and claims coordination.
• Prepare monthly reconciliation and transaction reports.
• Coordinate operations of Association-managed transport routes and carpark facilities.
• Support route scheduling and liaise with operational staff.
• Coordinate with relevant authorities on permits, renewals and regulatory submissions.
• Prepare invoices, maintain operational records and provide updates to management.

Conocimientos

Organisational skills

Communication skills

Interpersonal skills

Multitasking

Proactive & adaptable

Herramientas

Microsoft Office

Database management

Descripción del empleo

Working Hours:

• Mon-Fri: 9am - 5pm

• Alternate Sat: 9am - 12pm

• One Sunday per month: 6.30pm - 9pm. Compensated with Off-in-lieu

Salary: $3,000 - $3,500

Responsibilities

Membership & Association Management

• Provide administrative and operational support to the Secretariat and Executive Secretary.

• Manage membership applications, renewals, records and database updates.

• Assist with membership recruitment and engagement initiatives.

• Prepare official communications, circulars, notices and correspondence.

• Liaise with members, industry stakeholders and government agencies.

• Coordinate office facilities and equipment maintenance.

• Attend committee meetings and support Association activities as required.

• Assist in organizing Association events, including CNY celebrations, Annual Golf Tournament, Seventh Month Dinner, AGM and other member engagement activities.

• Coordinate event logistics, documentation and on-site operations.

Insurance Services Administration

• Process insurance applications, renewals and related documentation.

• Liaise with insurance partners and service providers.

• Assist members with insurance-related enquiries and claims coordination.

• Prepare monthly reconciliation and transaction reports.

Transport & Operations Coordination

• Coordinate operations of Association-managed transport routes and carpark facilities.

• Support route scheduling and liaise with operational staff.

• Coordinate with relevant authorities on permits, renewals and regulatory submissions.

• Prepare invoices, maintain operational records and provide updates to management.

Requirements

• Relevant experience in administration, membership management, event coordination, transport operations or insurance administration is an advantage.

• Proficient in Microsoft Office applications.

• Strong organisational, communication and interpersonal skills.

• Meticulous, with good record-keeping and follow-up abilities.

• Able to multitask, work independently and liaise effectively with diverse stakeholders.

• Proactive, adaptable and willing to learn.

Attn: Xin Yi

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration. We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Personnel No.: R1874725 | Nicholas Chan | EA License No: 16C8004