Operations Admin @ Boon Lay (1 year renewable agency contract)

ETHOS SEARCH ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 28,000 - 38,000; Full time

Job summary

A leading operations firm in Singapore is seeking an Operations Admin to maintain operational standards and ensure compliance. In this role, you will provide essential support for daily activities, organize logistics for events, and maintain supplies and inventory. The ideal candidate will have at least 1 year of experience in a similar role and be skilled in MS Office. Adaptability and strong communication skills are essential for success in this position.

Qualifications

• At least 1 year of experience in office administrative or operational role.
• Ability to break down tasks and provide realistic timelines.
• Self-driven, meticulous, and able to work independently and as part of a team.

Responsibilities

• Provide essential administrative support for daily activities and events.
• Organize logistics for meetings and workshops.
• Keep inventory records up to date and place orders when needed.
• Cover reception and assist visitors as needed.

Skills

Communication skills

MS Office proficiency

Multi-tasking

Flexibility

Education

Nitec in a related field

Job description

The Operations Admin maintains operational standards and ensures compliance in the center. This role provides essential administrative and operational support for daily tasks and events, helping keep the work environment organised and compliant for all members.

Responsibilities

• Provide essential administrative and operational support to ensure smooth daily activities and center events.
• Organize logistics for meetings, workshops, and company events, making sure all plans and resources are ready.
• Daily check on meeting rooms, offices, and pantries to keep them tidy. Restock supplies and refill vending machines. Make sure supplies, stationery, and pantry items are always available.
• Keep inventory records up to date and place orders when needed.
• Oversee IT equipment during onboarding and offboarding.
• Liaise with external vendors for procurement, quotations, and delivery.
• Manage access card requests, printing, and system updates.
• Cover reception when needed and assist visitors to ensure a friendly environment.
• Suggest and drive improvements for better administrative and operational support.
• Handle other tasks as given by the supervisor, showing flexibility and dedication to the center.

Job Requirements

• Minimum qualification: Nitec in a related field
• At least 1 year of experience in office administrative or operational or similar role
• Willingness to occasionally work outside office hours
• Ability to break down tasks and provide realistic timelines
• Communicates effectively and interacts well with others.
• Skilled in using MS Office and various collaboration tools
• Self-driven, meticulous, able to multi-taskand work independently and as part of a team
• Adaptable and able to respond to shifting priorities.
• Demonstrates an eagerness to learn new skills and technology.