Operations Admin Assistant

MOP SQUAD PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A cleaning operations company in Singapore is seeking a Diploma holder to manage daily cleaning operations and staff scheduling. The role requires strong organizational skills and the ability to communicate effectively with cleaning teams. Candidates should have basic computer skills in Microsoft Word and Excel, and be available for emergency matters via phone on weekends. This position offers a structured work schedule from 9am to 5pm, five days a week.

Qualifications

• Diploma holder with IT savvy and basic computer knowledge.
• Must be organised, dependable, and detail-oriented.
• Available to handle emergencies via phone on weekends.

Responsibilities

• Prepare and update daily work schedules for cleaning teams.
• Track daily job progress and ensure tasks are completed.
• Assist in communication with cleaners and supervisors.

Skills

Organised

Dependable

Detail-oriented

Basic skills in Microsoft Word

Basic skills in Microsoft Excel

Education

Minimum Diploma holder

Job description

Working Days / Hours: 5 Days work (9am to 5pm)

Location: Link @ AMK

Key Responsibilities:

1. Daily Operations & Scheduling

• Prepare and update daily work schedules for cleaning teams
• Coordinate manpower deployment based on site requirements and operational needs
• Monitor attendance, punctuality, and daily job assignments
• Assist in coordinating special cleaning projects or emergency tasks

2. Job Tracking & Reporting

• Track daily job progress and ensure cleaning tasks are completed as scheduled
• Prepare job completion reports, service checklists, submit reports to relevant departments

3. Staff Coordination & Communication

• Assist in day-to-day communication with cleaners and supervisors
• Assist in resolving minor operational issues and escalating when necessary
• Provide administrative and operational support to the Operations Head / In-Charge

Requirements

• Minimum Diploma holder (No formal IT qualification required but should be IT savvy and have basic knowledge of computers.)
• Basic skills in Microsoft Word, Excel.
• Organised, dependable, and detail-oriented.
• Available to handle emergency matters via phone on weekends when required.