Officer/Executive, HR & Admin Department

PERTAPIS Education and Welfare Centre; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

PERTAPIS Education and Welfare Centre is seeking an HR & Admin staff to handle onboarding, payroll support, and records management at a 5-day work week. The role includes preparing contracts, processing passes, maintaining personnel files, and coordinating medical checks within a Singaporean government context.

The candidate should have 1–2 years in HR/Admin, be proficient in MS Office and HRIS, and demonstrate meticulous organization and good communication skills for confidential matters.

Qualifications

• Minimum 1–2 years of relevant HR & Admin experience.
• Familiar with HR/payroll systems and Microsoft Office.
• Meticulous, well-organised with strong coordination skills.

Responsibilities

• Prepare and monitor employment contracts and onboarding processes.
• Maintain Staff Personnel Files and HR records in the system.
• Process staff passes, name stamps and name cards.
• Assist payroll administration and verify payroll inputs.
• Coordinate medical check-ups and medical screening submissions.
• Liaise with government agencies on foreign worker matters.
• Handle inquiries and support HR staff with grievances.

Skills

HR Admin experience

Payroll systems

MS Office

Organized

Communication skills

Education

Diploma or Higher NITEC

Tools

HRIS systems

Microsoft Excel

Payroll software

Job description

Duties and Responsibilities

• Prepare and monitor employment contracts, pre-employment medical check-ups and submission of security screening details to governmental agencies.
• Facilitate new hires' on-boarding orientation and conduct periodic check-in sessions.
• Create new hire records such as Staff Personnel Files and profile creation via the HR system.
• Process new hire and employees' staff passes, name stamps and name cards.
• Monitor the probationary period of new hires and obtain confirmation recommendation letters from respective supervisors for management approval.
• Conduct the off-boarding process, including exit interviews, handover, final settlement of last drawn salary and archiving of staff personnel file documents.
• Coordinate career fairs and roadshow campaigns, and network with agencies and organisations recruitment opportunities.
• Administer foreign worker matters, including liaising with recruitment agencies on foreign worker manpower needs for the organisation.
• Manage work permit applications and renewals.
• Coordinate the submission of 6-monthly medical examinations (6ME) and repatriation matters.
• Liaise with government agencies (e.g. MOM/HDB) concerning Other Converted Living Quarters (OCLQ).
• Support the payroll administration process, including collation and verification of payroll input data (new hires, resignations, leave and claims).
• Regularly update employment records via the HR system.
• Handle employee and department enquiries pertaining to employment matters, policies and procedures.
• Assist the HOD or assigned HR staff with employee grievances matters as and when required.
• Provide administrative support to the department, including filing, record-keeping and correspondence.
• Prepare procurement documentations for payments for HR related projects and activities
• Support the coordination and administration of employees' medical coverage and training matters.

Candidate Requirements

• O levels/Higher NITEC/ Diploma qualifications or in a related field.
• Minimum 1–2 years of relevant experience in HR & Admin.
• Familiar with HR/payroll systems and Microsoft Office applications.
• Meticulous, well-organised, with strong administrative and coordination skills.
• Good interpersonal and communication skills, with the ability to handle confidential information with discretion.
• Able to work independently and multi-task in a fast-paced environment.

Working Hours

5 days work

Work Location

1 Joo Chiat Complex