HR Assistant (5 days) [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Wecruit Pte Ltd in Singapore seeks an organised HR Administrator to support recruitment, onboarding, and the employee lifecycle across the company. You will collaborate with internal teams to ensure smooth onboarding, accurate record-keeping, and timely HRIS updates.

The role covers work-pass administration, payroll-related tasks, training coordination, and general office support. Experience in HR operations and familiarity with MOM requirements are a plus.

Responsibilities

• Assist recruitment activities: ads, interviews, candidate comms, employment documents, and onboarding.
• Coordinate internship programs: sourcing, onboarding, and school communications.
• Support the employee lifecycle: confirmations, transfers, promotions, resignations, and offboarding.
• Maintain accurate records and update HRIS in a timely manner.
• Administer leave, monitor balances, and keep leave records.
• Assist work pass applications, renewals, cancellations, and related documents.
• Monitor work pass expiry dates and track foreign worker quotas and levies.
• Support housing for migrant workers per MOM requirements.
• Maintain documentation and assist HR to meet EFMA obligations.
• Prepare and verify attendance, leave, overtime, and allowance records for monthly payroll processing.
• Assist with government-paid leave claims (maternity, paternity, childcare, NS make-up).
• Compile monthly HR reports and assist with statutory surveys and submissions.
• Coordinate employee training arrangements, course registrations, and licence/certification renewals.
• Maintain training records and monitor certification validity and renewal deadlines.
• Respond to routine HR policy inquiries, leave entitlements, benefits, and employment administration.
• Administer employee benefits, including medical insurance, health screenings, and wellness claims.
• Support HR policies, employee engagement activities, internal communications, and ad-hoc HR projects.
• Provide general administrative support: documents, filing, records, and office supplies.
• Organise company events, employee engagement activities, and CSR programmes.
• Provide reception/front-desk support and manage mail.

Job description

1. Recruitment and Onboarding

• Assist with recruitment activities, including preparing job advertisements, arranging interviews, communicating with candidates, preparing employment documents, and coordinating new employee orientation.
• Coordinate internship programmes, including candidate sourcing, onboarding arrangements, and communication with educational institutions.

2. Employee Administration and Records Management

• Provide administrative support throughout the employee lifecycle, including confirmation of employment, transfers, promotions, resignations, and offboarding.
• Maintain accurate employee records and update HR information systems (HRIS) in a timely manner.
• Administer leave applications, monitor leave balances, and maintain proper leave records.

3. Work Pass Administration and Workforce Compliance

• Assist with work pass applications, renewals, cancellations, and related documentation for foreign employees, including Work Permits, S Passes, and Employment Passes.
• Monitor work pass expiry dates and assist with tracking foreign worker quotas, levies, and related administrative requirements.
• Support the administration of dormitory accommodation and housing arrangements for migrant construction workers in accordance with applicable Ministry of Manpower (MOM) requirements.
• Maintain relevant documentation and support the HR team in meeting applicable employment and regulatory obligations, including requirements under the Employment of Foreign Manpower Act (EFMA).

4. Payroll, Leave Claims and HR Reporting

• Prepare and verify attendance, leave, overtime, and allowance records for monthly payroll processing.
• Assist with government-paid leave claims and related submissions, including maternity, paternity, childcare leave, and National Service make-up pay, where applicable.
• Compile monthly HR reports and assist with required statutory surveys and administrative submissions.

5. Training and Certification Administration

• Coordinate employee training arrangements, course registrations, and licence or certification renewals.
• Maintain training records and monitor course attendance, certification validity, and renewal deadlines.

6. Employee Services and HR Coordination

• Respond to employees' routine enquiries regarding HR policies, leave entitlements, benefits, and employment administration.
• Assist in administering employee benefits, including medical insurance, health screenings, and wellness claims.
• Support the implementation of HR policies, employee engagement activities, internal communications, and ad-hoc HR projects.

7. General Administration and Office Support

• Provide general administrative support, including document preparation, filing, record maintenance, and office supplies procurement.
• Assist in organising company events, employee engagement activities, and corporate social responsibility (CSR) programmes.
• Provide reception and front-desk support when required, including attending to visitors, handling incoming calls, and managing incoming and outgoing mail.

8. Stakeholder Coordination and Other Duties

• Coordinate with internal departments, relevant government agencies, educational institutions, and external service providers on HR and administrative matters.
• Provide administrative support to the HR and Administration team and other departments when required.
• Perform other relevant duties as assigned by the immediate supervisor.

EA License No: 20C0270

Wecruit Pte Ltd