Office Operations & Records Coordinator

Surbana Jurong Group; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Surbana Jurong Group is seeking an Administrative Executive to provide essential administrative and operational support, ensuring smooth day‑to‑day office functioning and effective coordination with internal and external stakeholders.

You will manage Work Orders and Service Reports, oversee the OneDrive filing system, monitor supplies and assets, and coordinate meetings, onboarding, and offboarding to keep the office running efficiently.

Qualifications

• Diploma in Business Administration, Office Administration, HRM or related discipline.
• 2-3 years of relevant administrative or office management experience.
• Proficient in Microsoft Office and OneDrive/SharePoint or other document management systems.
• Experience managing administrative records, work orders, inventory, and office assets.
• Strong organizational, coordination, and time management skills with multitasking and deadlines.
• Good communication and interpersonal skills with internal and external stakeholders.
• Meticulous, proactive, and able to work independently as well as in a team.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Monitor Work Orders and ensure timely submission and tracking of Service Reports.
• Manage OneDrive filing system for accurate documentation and retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.
• Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment.

Skills

Organizational skills

Time management

Communication skills

Teamwork

Multitasking

Education

Diploma in Business Administration

Office Administration

Human Resource Management

Tools

Microsoft Office

OneDrive/SharePoint

Document management systems

Job description

Surbana Jurong Group is seeking an Administrative Executive to provide essential administrative and operational support, ensuring smooth day‑to‑day office functioning and effective coordination with internal and external stakeholders.

You will manage Work Orders and Service Reports, oversee the OneDrive filing system, monitor supplies and assets, and coordinate meetings, onboarding, and offboarding to keep the office running efficiently.