Office Operations Specialist

SMM Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

SMM Pte Ltd in Singapore is seeking an Administrative Executive to provide essential administrative and operational support for daily office functions. You will help ensure smooth day-to-day operations and act as a liaison with internal project teams and Finance for invoices and billing.

The role requires meticulous organization, proactive work style, and the ability to work independently or in a team. You will manage documents, control inventories, monitor work orders, and maintain accurate

Qualifications

• Minimum 2 years of relevant administrative or office management experience.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Meticulous, proactive, and able to work independently as well as in a team environment. Required liaison with internal project teams and Finance department on invoices, billing & payment processing;
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned

Skills

MS Office

OneDrive/SharePoint

Organization

Communication

Education

Diploma in Business Administration or related discipline

Tools

Microsoft Office suite

OneDrive/SharePoint

Job description

SMM Pte Ltd in Singapore is seeking an Administrative Executive to provide essential administrative and operational support for daily office functions. You will help ensure smooth day-to-day operations and act as a liaison with internal project teams and Finance for invoices and billing.

The role requires meticulous organization, proactive work style, and the ability to work independently or in a team. You will manage documents, control inventories, monitor work orders, and maintain accurate