Administrative Operations Specialist

SJ Group; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Surbana Jurong is seeking an Administrative Executive to provide essential administrative and operational support, ensuring smooth day-to-day office functions in Singapore.

You will manage work orders and service reports, maintain the OneDrive filing system, coordinate procurements and office assets, and support meetings, onboarding, and offboarding processes while upholding an organized, efficient workspace.

Qualifications

• Diploma in Business Administration, Office Administration, HRM, or related discipline.
• 2–3 years of relevant administrative or office management experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and OneDrive/SharePoint.
• Experience in managing administrative records, work orders, inventory, and office assets.
• Strong organizational, coordination, and time management skills with multitasking ability.
• Good communication and interpersonal skills with internal and external stakeholders.
• Meticulous, proactive, and able to work independently as well as in a team.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).
• Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.
• Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned

Skills

MS Office proficiency

Time management

Communication

Teamwork

Organizational skills

Education

Diploma in Business Administration/Office Administration/HRM or related

Tools

Word

Excel

PowerPoint

Outlook

OneDrive/SharePoint

Job description

Surbana Jurong is seeking an Administrative Executive to provide essential administrative and operational support, ensuring smooth day-to-day office functions in Singapore.

You will manage work orders and service reports, maintain the OneDrive filing system, coordinate procurements and office assets, and support meetings, onboarding, and offboarding processes while upholding an organized, efficient workspace.