Admin Executive (Tai Seng/ Pasir Ris)

Surbana Jurong Consultants Pte Ltd; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

Surbana Jurong Consultants Pte Ltd in Singapore seeks two Admin Executives for Tai Seng and Pasir Ris projects. You will provide essential administrative and operational support to ensure smooth day-to-day office functions.

The role requires meticulous organization, independence and teamwork, with liaison to project teams and Finance on invoices, billing and asset management. Proficiency in MS Office and OneDrive/SharePoint is essential, along with strong communication and time management.

Qualifications

• Diploma in Business Administration or related field.
• Minimum 2 years of relevant administrative or office management experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and OneDrive/SharePoint or other document management systems.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Liaise with internal project teams and Finance on invoices, billing & payment processing; timely submission and tracking of work orders and service reports.
• Manage and maintain OneDrive filing system for accurate documentation and easy retrieval of records.
• Monitor office supplies, procurement, and inventory; manage issuance and tracking of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and onboarding/offboarding of staff.
• Maintain a clean, organized, and efficient office environment and support other admin duties as assigned.

Skills

MS Office

OneDrive/SharePoint

Education

Diploma in Business Administration

Tools

Document management systems

Job description

SMM is the integrated facilities management (IFM) arm of SJ Group and we are seeking two Admin Executives for our exclusive projects - one based at Tai Seng, one for Pasir Ris site.

The Admin Executive is responsible for providing administrative and operational support to ensure the smooth and efficient day-to-day functioning of the office

Responsibilities:

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Meticulous, proactive, and able to work independently as well as in a team environment. Required liaison with internal project teams and Finance department on invoices, billing & payment processing;
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned

Requirement:

• Diploma in Business Administration, Office Administration, Human Resource Management, or a related discipline.
• Minimum 2 years of relevant administrative or office management experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft OneDrive/SharePoint or other document management systems.
• Experience in managing administrative records, work orders, inventory, and office assets.
• Strong organizational, coordination, and time management skills with the ability to multitask and meet deadlines.
• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!