Admin Executive: Facilities & Office Operations

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Singapore; On-site; SGD 36,000 - 52,000; Full time

Job summary

Surbana Jurong is seeking two Admin Executives to support the Tai Seng and Pasir Ris sites. The role provides administrative and operational support to ensure smooth daily office functioning and effective collaboration with internal teams and the Finance department.

The successful candidate will manage documents, invoicing, procurement, and asset tracking while maintaining an organized and efficient office environment. Strong communication and multitasking are essential.

Qualifications

• Diploma in Business/Office Administration or related field.
• Minimum 2 years of administrative or office management experience.
• Proficient with Word, Excel, PowerPoint, Outlook and OneDrive/SharePoint or similar.
• Experience with records, work orders, inventory and office assets.

Responsibilities

• Provide administrative and operational support for daily office functions.
• Coordinate liaison with project teams and Finance on invoices and payments.
• Monitor Work Orders and Service Reports submission and tracking.
• Manage OneDrive filing system and document retrieval.
• Oversee office supplies, procurement, and asset tracking.
• Coordinate meetings, logistics, attendance, onboarding/offboarding.

Skills

Communication

Time management

Organizational skills

Coordination

Education

Diploma in Business Administration

Diploma in Office Administration

Diploma in HR Management

Tools

Microsoft Office

OneDrive/SharePoint

Job description

Surbana Jurong is seeking two Admin Executives to support the Tai Seng and Pasir Ris sites. The role provides administrative and operational support to ensure smooth daily office functioning and effective collaboration with internal teams and the Finance department.

The successful candidate will manage documents, invoicing, procurement, and asset tracking while maintaining an organized and efficient office environment. Strong communication and multitasking are essential.