Site Administrator

Surbana Jurong Group; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Surbana Jurong Group is seeking an Administrative Executive to provide essential administrative and operational support, ensuring smooth day‑to‑day office functioning and effective coordination with internal and external stakeholders.

You will manage Work Orders and Service Reports, oversee the OneDrive filing system, monitor supplies and assets, and coordinate meetings, onboarding, and offboarding to keep the office running efficiently.

Qualifications

• Diploma in Business Administration, Office Administration, HRM or related discipline.
• 2-3 years of relevant administrative or office management experience.
• Proficient in Microsoft Office and OneDrive/SharePoint or other document management systems.
• Experience managing administrative records, work orders, inventory, and office assets.
• Strong organizational, coordination, and time management skills with multitasking and deadlines.
• Good communication and interpersonal skills with internal and external stakeholders.
• Meticulous, proactive, and able to work independently as well as in a team.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Monitor Work Orders and ensure timely submission and tracking of Service Reports.
• Manage OneDrive filing system for accurate documentation and retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.
• Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment.

Skills

Organizational skills

Time management

Communication skills

Teamwork

Multitasking

Education

Diploma in Business Administration

Office Administration

Human Resource Management

Tools

Microsoft Office

OneDrive/SharePoint

Document management systems

Job description

Job Summary

The Administrative Executive is responsible for providing administrative and

operational support to ensure the smooth and efficient day-to-day functioning of the office

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.

• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).

• Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.

• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.

• Manage the issuance, tracking, and accountability of office equipment and assets.

• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.

• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned

Requirement

• Diploma in Business Administration, Office Administration, Human Resource Management, or a related discipline.

• Minimum 2-3 years of relevant administrative or office management experience.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft OneDrive/SharePoint or other document management systems.

• Experience in managing administrative records, work orders, inventory, and office assets.

• Strong organizational, coordination, and time management skills with the ability to multitask and meet deadlines.

• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.

• Meticulous, proactive, and able to work independently as well as in a team environment.

We value equity, diversity and inclusion and are committed to creating a work environment where everyone feels a sense of belonging and is empowered to do their best. We recognise the importance of a diverse and inclusive workplace to drive innovation and shared learning across our growing global network.

Join us and be part of a culture where we rise together, deliver excellence, and expand what's possible.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!