Office Operations & Admin Coordinator

Recruit Express Pte Ltd; Singapore; On-site; SGD 25,000 - 30,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a proactive receptionist/administrative assistant to handle phone calls, issue purchase orders, and monitor delivery performance. You will manage attendance records, filing, staff movements, and assist with training records (ISO 9001/14001), travel bookings, and liaison with vendors and cleaners.

This role also covers arranging welfare activities, coordinating with various departments, and performing ad-hoc duties as assigned by the Head of

Qualifications

• Min Nitec qualification.
• At least 2 years admin experience.

Responsibilities

• Handle phone calls and reception duties.
• Issue Purchase Orders and monitor deliveries.
• Update and monitor staff attendance records (MC, late).
• Update and filing of staff training records (ISO 9001/14001).
• Organise catering orders (lunch, beverages).
• General filing of correspondence (DO, service reports).
• Update staff movement chart (whiteboard).
• Arrange air tickets and hotel reservations.
• Liaise with cleaners, tailors and laundry vendors.
• Assist in welfare programmes and organise events.
• Perform ad-hoc duties as assigned by HOD.

Skills

Reception duties

Administrative tasks

Vendor liaison

Attendance monitoring

Training records

Catering orders

Filing

Staff movement

Travel bookings

Visitor management

Welfare programs

Ad-hoc duties

Education

Nitec qualification

Job description

Recruit Express Pte Ltd in Singapore is seeking a proactive receptionist/administrative assistant to handle phone calls, issue purchase orders, and monitor delivery performance. You will manage attendance records, filing, staff movements, and assist with training records (ISO 9001/14001), travel bookings, and liaison with vendors and cleaners.

This role also covers arranging welfare activities, coordinating with various departments, and performing ad-hoc duties as assigned by the Head of