Front Desk & Office Services Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a proactive office/administrative assistant to manage front desk duties and coordinate daily office operations in Singapore. You will handle calls, greet visitors, manage mail and courier services, and assist with meeting room arrangements and equipment maintenance.

The role also involves supporting events, maintaining pantry supplies, updating records, and coordinating with building management for repairs.

Responsibilities

• Manage incoming calls, transfer calls and relay messages to the appropriate parties.
• Welcome and assist visitors, guests and staff with a professional and friendly approach.
• Handle incoming and outgoing mail, courier services and related documentation.
• Coordinate meeting room, conference and video conferencing arrangements.
• Support office facilities requests and liaise with building maintenance for repairs or servicing.
• Assist with meeting and event setup, including catering, meals, tables and chairs.
• Maintain pantry, dining and meeting room supplies and inventory records.
• Operate and maintain basic meeting room, kitchen and office equipment.
• Update telephone directories and other office records as required.
• Monitor office activities and respond proactively to operational needs.
• Support occasional weekend events or meetings when required.

Job description

RECRUIT EXPRESS PTE LTD is seeking a proactive office/administrative assistant to manage front desk duties and coordinate daily office operations in Singapore. You will handle calls, greet visitors, manage mail and courier services, and assist with meeting room arrangements and equipment maintenance.

The role also involves supporting events, maintaining pantry supplies, updating records, and coordinating with building management for repairs.