Executive Admin & Operations Support

Recruit Express Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a personable receptionist to manage front-desk duties, answer calls, and handle standard administrative tasks. You will issue purchase orders and coordinate with suppliers, cleaners, and service vendors to ensure smooth daily operations.

The role requires updating attendance records, filing training documentation, arranging travel, and supporting welfare activities. You will also greet visitors and assist with ad-hoc duties as assigned by the Head of Department.

Qualifications

• Willingness to handle front-desk responsibilities and calls.
• Proficient in basic office software and documentation.
• Ability to coordinate with vendors and arrange logistics.

Responsibilities

• Reception duties (Handling of phone calls etc)
• Issuing of Purchase Orders
• Update Delivery Performance for Critical & Non-Critical Suppliers
• Update and Monitor staff attendance records (MC, Late etc)
• Update and Filing of staff training records (ISO 9001/14001)
• Ordering (Lunch, Mineral Water, Biscuits etc)
• General Filing of all correspondence (DO, Service Reports etc)
• Update Staff Movement Chart (White Board)
• Air tickets and Hotel reservations
• Liaise with Office Cleaner for sundry items (coffee, soap etc)
• Liaise with Company Tailor & Cleanwear Laundry Vendor
• Handling visitors and serve coffee
• Assist in organising Company Welfare Programmes (Cpy Trip etc)
• Any other ad-hoc duty assigned by HOD

Skills

Reception duties

Telephone handling

Office administration

Vendor liaison

Tools

MS Office

Job description

Recruit Express Pte Ltd is seeking a personable receptionist to manage front-desk duties, answer calls, and handle standard administrative tasks. You will issue purchase orders and coordinate with suppliers, cleaners, and service vendors to ensure smooth daily operations.

The role requires updating attendance records, filing training documentation, arranging travel, and supporting welfare activities. You will also greet visitors and assist with ad-hoc duties as assigned by the Head of Department.