Office & Guest Experience Coordinator

Gartner; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Gartner is seeking an Office Administrator to support daily workplace operations, ensuring the office remains safe, functional and guest-ready in Singapore. You will coordinate front-of-house services, onboarding, facilities management and vendor interactions to deliver a seamless experience for associates and visitors.

In this role you will manage office equipment, inventory, meeting room setups and hospitality requests, while maintaining accurate records and supporting continuous service

Qualifications

• Experience in workplace operations, facilities coordination or office administration preferred.
• Hospitality environments experience is highly advantageous.
• Strong spoken and written communication skills.
• Tech savvy with proficiency in Microsoft suites.
• Strong organizational and problem-solving skills with high attention to detail.
• Ability to manage multiple priorities independently in a fast-paced environment.
• Willingness to work additional hours when required.

Responsibilities

• Support daily office operations and conduct routine workplace inspections.
• Inspect and resolve cleaning, repair, and presentation issues.
• Coordinate onboarding and departures, including inductions and access cards.
• Support workstation moves and office changes, and enterprise continuity activities.
• Process business cards, staff name tags and other office print requests.
• Coordinate maintenance activities with vendors and building management.
• Process courier, mail, and delivery logistics requests.
• Coordinate hospitality for catering, events and meeting-room setups.
• Maintain kitchen and pantry readiness and inventory of supplies.
• Respond to workplace requests and assist associates with facilities use.
• Guide associates in Gartner workplace technologies and security systems.
• Act as a front-of-house coordinator for guests and associates.

Skills

Workplace operations

Facilities coordination

Reception/office coordination

Hospitality/customer-facing

Communication

MS Office proficiency

Organization

Multitasking

Tools

Microsoft Office Suite

Job description

Gartner is seeking an Office Administrator to support daily workplace operations, ensuring the office remains safe, functional and guest-ready in Singapore. You will coordinate front-of-house services, onboarding, facilities management and vendor interactions to deliver a seamless experience for associates and visitors.

In this role you will manage office equipment, inventory, meeting room setups and hospitality requests, while maintaining accurate records and supporting continuous service