Singapore Office Admin Lead - Facilities, Events & Exec Support

P2P; Singapore; Hybrid; SGD 65,000 - 75,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Retirement planning

30 days of holiday

Free lunches when in the office

Job summary

GSR is seeking an experienced Office & Facilities Coordinator to own the Singapore office operations. You will oversee day-to-day activities, vendors, events, and executive support for the local team, ensuring a smooth experience for visitors and new joiners.

In this hands-on role, you’ll manage diary coordination, travel arrangements, and internal admin processes, while maintaining a professional, welcoming atmosphere that aligns with our collaborative culture across global offices.

Qualifications

• Strong attention to detail with the ability to juggle multiple priorities.
• Calm under pressure, always a step ahead of the team's needs.
• Excellent communication and interpersonal skills.
• Trusted to handle sensitive information with discretion.
• Proactive and adaptable, quick to spot ways to improve processes.
• Confident using Google Workspace.
• Experience managing office logistics across regions is a plus.
• Familiarity with local Singapore employment or facilities regulations is a plus.

Responsibilities

• Manage the day-to-day running of the Singapore office, including vendors, compliance and health & safety
• Coordinate supplies, refreshments and tech equipment with internal teams
• Welcome visitors and new joiners, setting a professional and friendly tone
• Manage deliveries, shipping and travel arrangements for the Singapore office
• Organise team socials and support the delivery of client and marketing events
• Support leadership with diary management, meetings and travel
• Organise Board meetings and help improve internal admin processes

Skills

Attention to detail

Calm under pressure

Communication skills

Discretion

Proactive

Google Workspace

Office logistics

Singapore regulations knowledge

Tools

Google Workspace

Job description

GSR is seeking an experienced Office & Facilities Coordinator to own the Singapore office operations. You will oversee day-to-day activities, vendors, events, and executive support for the local team, ensuring a smooth experience for visitors and new joiners.

In this hands-on role, you’ll manage diary coordination, travel arrangements, and internal admin processes, while maintaining a professional, welcoming atmosphere that aligns with our collaborative culture across global offices.