Office Operations & Reception Coordinator

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. is seeking an experienced office administrator/Facilities coordinator to support daily operations in our Singapore office. You will welcome visitors, manage meeting room bookings, coordinate AV setups, arrange catering, and oversee mail, deliveries, and pantry supplies.

You will also build vendor relationships across catering and facilities services, maintain calendars and shared documentation, and provide cover for the wider facilities team as needed.

Responsibilities

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings, video conferencing, and AV setup
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint
• Covering for the wider facilities team as needed

Job description

Ambition Group Singapore Pte. Ltd. is seeking an experienced office administrator/Facilities coordinator to support daily operations in our Singapore office. You will welcome visitors, manage meeting room bookings, coordinate AV setups, arrange catering, and oversee mail, deliveries, and pantry supplies.

You will also build vendor relationships across catering and facilities services, maintain calendars and shared documentation, and provide cover for the wider facilities team as needed.