Singapore Office & Admin Lead - Facilities, Events, Travel

GSR Markets Limited; Singapore; On-site; SGD 63,000 - 77,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Retirement planning

30 days holiday

Free lunches

Relocation support

Job summary

GSR Markets Limited in Singapore is seeking a hands-on Office & Facilities Coordinator to ensure the Singapore office runs smoothly, from the front desk to executive support. You will own facilities, vendor relationships, events, and travel arrangements, helping leadership stay organized and visitors experience a professional, seamless welcome.

This role requires proactive problem solving, attention to detail, and discretion handling sensitive information; you will collaborate with global teams

Qualifications

• Strong attention to detail with the ability to juggle multiple priorities.
• Calm under pressure and proactive in meeting the team's needs.
• Excellent communication and interpersonal skills.
• Trusted to handle sensitive information with discretion.

Responsibilities

• Manage the day-to-day running of the Singapore office, including vendors, compliance and health & safety.
• Coordinate supplies, refreshments and tech equipment with internal teams.
• Welcome visitors and new joiners, setting a professional and friendly tone.
• Manage deliveries, shipping and travel arrangements for the Singapore office.
• Organise team socials and support the delivery of client and marketing events.
• Support leadership with diary management, meetings and travel.
• Organise Board meetings and help improve internal admin processes.

Skills

Office logistics

Diary management

Vendor coordination

Communication skills

Discretion

Process improvement

Event support

Job description

GSR Markets Limited in Singapore is seeking a hands-on Office & Facilities Coordinator to ensure the Singapore office runs smoothly, from the front desk to executive support. You will own facilities, vendor relationships, events, and travel arrangements, helping leadership stay organized and visitors experience a professional, seamless welcome.

This role requires proactive problem solving, attention to detail, and discretion handling sensitive information; you will collaborate with global teams