Office Experience & Events Coordinator

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking a dynamic Workplace Experience Coordinator to oversee the in‑office experience, manage reception and security duties, and coordinate vendor relationships for catering, supplies, and maintenance.

The role also covers organising catering for internal events, handling event setup, and supporting meetings with logistics, mail, and deliveries. You will maintain calendars and essential docs across Confluence and SharePoint, and back‑up the wider facilities

Qualifications

• Minimum Diploma and above.
• Minimum 1-3 years of experience as a workplace experience coordinator or similar administrative role.
• Excellent communication and interpersonal skills, both written and verbal.
• Able to work independently and as a team player when needed.

Responsibilities

• Managing In-Office Experience | Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).
• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events.
• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services.
• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.
• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.
• Maintaining office and pantry supplies, keeping the space well-stocked and presentable.
• Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint.
• Providing cross-coverage for the wider facilities team when required.

Skills

Communication skills

Interpersonal skills

Independent worker

Team player

Education

Diploma or higher

Tools

Confluence

SharePoint

Slack

Job description

AMBITION GROUP SINGAPORE PTE. LTD. is seeking a dynamic Workplace Experience Coordinator to oversee the in‑office experience, manage reception and security duties, and coordinate vendor relationships for catering, supplies, and maintenance.

The role also covers organising catering for internal events, handling event setup, and supporting meetings with logistics, mail, and deliveries. You will maintain calendars and essential docs across Confluence and SharePoint, and back‑up the wider facilities