Office Experience & Facilities Coordinator

GARTNER ADVISORY (SINGAPORE) PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Gartner Advisory (Singapore) PTE LTD is seeking an Office Administrator to support daily office operations, ensure a safe, functional and welcoming workplace for associates, clients and visitors. You will be the face of the office and coordinate front-of-house services, vendor activities, and facilities administration.

This role covers onboarding, workstation moves, meeting room setups, equipment care, and inventory control, with a focus on service quality, efficiency and compliance.

Qualifications

• Experience in office administration and reception settings.
• Experience in hotels/restaurants or other customer-facing hospitality environments is advantageous.
• Strong spoken and written communication skills with the ability to interact with people at all levels.
• Tech savvy with proficiency in Microsoft Office suite.
• Strong organizational, interpersonal and problem-solving skills with high attention to detail.

Responsibilities

• Support daily office operations and front-of-house tasks.
• Coordinate onboarding, access cards and visitor management.
• Coordinate vendor services and facility maintenance requests.
• Process office supplies and inventory management.
• Assist with events, catering and meeting setups.
• Maintain workplace safety and cleanliness standards.

Skills

Workplace operations

Facilities coordination

Office administration

Reception

Microsoft Office

Tools

Microsoft Office

Job description

Gartner Advisory (Singapore) PTE LTD is seeking an Office Administrator to support daily office operations, ensure a safe, functional and welcoming workplace for associates, clients and visitors. You will be the face of the office and coordinate front-of-house services, vendor activities, and facilities administration.

This role covers onboarding, workstation moves, meeting room setups, equipment care, and inventory control, with a focus on service quality, efficiency and compliance.