Onsite Office Operations & Guest Experience Lead

Gartner; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Gartner is seeking an Office Administrator to ensure the workplace is safe, functional and guest-ready. You will be the face of Gartner, coordinating front-of-house services, duties and vendor activities across the Singapore office.

In this role you will support onboarding, equipment, inventory, and office services, while maintaining high standards of customer care and confidentiality. The position requires strong communication, organizational skills and the ability to work independently.

Qualifications

• Experience in workplace operations or office administration.
• Hospitality environments experience is advantageous.
• Strong written and spoken communication skills.
• Tech savvy and proficiency in Microsoft Office suite.
• Strong organizational, interpersonal and problem-solving skills.
• Ability to manage multiple priorities and work independently.
• Willingness to work additional hours when required.

Responsibilities

• Support daily office operations and conduct routine workplace inspections.
• Coordinate onboarding, inductions and access for new hires.
• Assist with workstation moves and office changes.
• Process office print requests and manage supplies/inventory.
• Coordinate maintenance with vendors and track service tickets.
• Organise hospitality requests and meeting-room setups.
• Be the frontline coordinator for visitors and associates.

Skills

Workplace ops

Facilities coordination

Customer-facing hospitality

Communication skills

MS Office proficiency

Multitasking

Independent worker

Tools

Coupa

Job description

Gartner is seeking an Office Administrator to ensure the workplace is safe, functional and guest-ready. You will be the face of Gartner, coordinating front-of-house services, duties and vendor activities across the Singapore office.

In this role you will support onboarding, equipment, inventory, and office services, while maintaining high standards of customer care and confidentiality. The position requires strong communication, organizational skills and the ability to work independently.