Front Office & Workplace Operations Specialist

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. invites applications for an Administrative & Facilities Coordinator to welcome visitors, coordinate meetings, and support daily operations in our Singapore office.

The role involves managing catering, events, office supplies, mail and courier services, and day-to-day facilities tasks. You will develop vendor relationships, coordinate maintenance, and ensure timely issue resolution.

Qualifications

• Diploma in a related discipline.
• Minimum 3 years of relevant experience.
• Able to start immediately or within short notice.

Responsibilities

• Welcome and assist visitors and employees, while coordinating meeting rooms, video conferencing, and audio-visual arrangements.
• Manage office operations including catering, internal events, office supplies, mail and courier services, and day-to-day facilities requirements.
• Develop and maintain vendor relationships, coordinate maintenance and service works, and ensure timely resolution of office-related issues.
• Handle incoming calls professionally and maintain accurate calendars, files, and shared documentation across platforms such as Confluence and SharePoint.
• Provide administrative and facilities support to the wider team, including cross-coverage and ad hoc operational support when required.
• Adhoc tasks and projects as assigned

Education

Diploma in a related discipline

Tools

Confluence

SharePoint

Job description

AMBITION GROUP SINGAPORE PTE. LTD. invites applications for an Administrative & Facilities Coordinator to welcome visitors, coordinate meetings, and support daily operations in our Singapore office.

The role involves managing catering, events, office supplies, mail and courier services, and day-to-day facilities tasks. You will develop vendor relationships, coordinate maintenance, and ensure timely issue resolution.