Executive Office & Admin Lead - Travel, Compliance & Events

The GMP Group; Singapore; On-site; SGD 46,000 - 55,000; Full time

Job summary

The GMP Group in Singapore is seeking an experienced administrator to oversee office operations, facilities, and tenancy matters. You will provide essential support to senior management, manage calendars, arrange meetings, host visitors, and handle confidential documents.

You will also coordinate business travel, vendor relations, invoicing, onboarding/offboarding, insurance renewals, and IT access. The role includes planning company events and ensuring smooth internal communications with legal,

Qualifications

• Minimum 3 years of experience in administration or office management, with strong organisational, multitasking, and time-management skills in a fast-paced environment.
• Proficient in Microsoft 365 and video conferencing tools.

Responsibilities

• Manage office and facilities operations, including tenancy agreements, building management, maintenance services, seating plans, office readiness, and coordination of contractors and service providers.
• Provide executive and administrative support to senior management, including calendar management, meeting arrangements, visitor hosting, expense claims, confidential documentation, and coordination of Executive Assistants.
• Coordinate business travel arrangements, including flights, accommodation, ground transportation, itineraries, travel documentation, and changes or escalations while balancing cost and preferences.
• Manage corporate administration, documentation, compliance, vendor coordination, invoicing, IT access, onboarding/offboarding, insurance and license renewals, and liaison with internal and external stakeholders.
• Plan company events and internal communications, translation support, assist with management liaison with legal, auditors, banks, insurers and authorities, and handle ad-hoc administrative and operational matters.

Skills

Organization

Multitasking

Time management

Microsoft 365

Video conferencing

Job description

The GMP Group in Singapore is seeking an experienced administrator to oversee office operations, facilities, and tenancy matters. You will provide essential support to senior management, manage calendars, arrange meetings, host visitors, and handle confidential documents.

You will also coordinate business travel, vendor relations, invoicing, onboarding/offboarding, insurance renewals, and IT access. The role includes planning company events and ensuring smooth internal communications with legal,