Office Experience & Facilities Coordinator

GARTNER ADVISORY (SINGAPORE) PTE LTD; Singapore; On-site; SGD 30,000 - 52,000; Full time

Job summary

Gartner Advisory (Singapore) PTE LTD is seeking an Office Administrator to support daily office operations, ensuring a safe, functional, and welcoming workplace for associates, clients, and visitors. You will coordinate front-of-house services, vendor activities and facilities administration, acting as the face of Gartner and a central contact for workplace requirements.

You will handle onboarding, workstation moves, office readiness, inventory, and administrative tasks while collaborating with

Qualifications

• Experience in workplace operations, facilities coordination or office administration preferred.
• Hospitality environments experience is advantageous.
• Strong communication skills, both spoken and written.
• Tech savvy with Microsoft suites.
• Excellent organizational and problem-solving abilities.
• Ability to manage multiple priorities and work independently in a fast-paced setting.
• Willingness to work extra hours when required.

Responsibilities

• Support daily office operations and routine workplace inspections.
• Coordinate onboarding, departures, and access for associates.
• Assist with workstation moves and office changes.
• Oversee office print requests and supplies management.
• Understand operation and care of office equipment (coffee machines, appliances).
• Coordinate maintenance with vendors and building management.
• Process purchase requests and supplier invoices accurately.
• Coordinate courier, mail, and delivery logistics.
• Manage hospitality requests, catering and meeting-room setups.
• Maintain meeting rooms and refresh after use, including furniture reset.

Skills

Workplace operations

Facilities coordination

Reception/office coordination

Hospitality experience

Communication skills

MS Office proficiency

Organization

Independent work

Flexibility to work extra hours

Tools

Microsoft Office

Job description

Gartner Advisory (Singapore) PTE LTD is seeking an Office Administrator to support daily office operations, ensuring a safe, functional, and welcoming workplace for associates, clients, and visitors. You will coordinate front-of-house services, vendor activities and facilities administration, acting as the face of Gartner and a central contact for workplace requirements.

You will handle onboarding, workstation moves, office readiness, inventory, and administrative tasks while collaborating with