OFFICE CLERK(INCLUDING FILING AND COPYING)

DRAGON OFFSHORE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based engineering company is seeking an administrative professional to support staff by managing incoming communications and maintaining office systems. The role includes answering phone calls, handling correspondence, organizing documents, and assisting with bookkeeping tasks. Candidates should possess strong organizational skills, be able to work in Singapore and Malaysia, and be willing to work overtime. Own transportation is required.

Qualifications

• Strong organizational skills for managing documents and correspondence.
• Ability to perform data entry with accuracy.
• Capability to handle basic bookkeeping tasks.

Responsibilities

• Answer and direct incoming phone calls and transfer calls to appropriate parties.
• Handle incoming and outgoing mail, faxes, and email correspondence.
• Prepare documents, memos, letters, reports, presentations, and correspondence.
• Maintain and organize filing systems, both digital and paper.
• Process invoices, receipts, and expense reports.

Job description

• Answer and direct incoming phone calls and transfer calls to appropriate parties
• Handle incoming and outgoing mail, faxes, and email correspondence
• Prepare documents, memos, letters, reports, presentations, and correspondence
• Maintain and organize filing systems, both digital and paper, and manage databases
• Perform data entry and ensure accuracy in records and documentation
• Process invoices, receipts, expense reports, and assist with basic bookkeeping tasks
• Maintain contact lists and manage office equipment including computers, printers, copy machines, and fax machines
• Update and maintain office policies and procedures
• Provide general support to staff members and act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Able to in Singapore and Malaysia
• Have own transportation
• Willing to work overtime