Office Assistant

JOINTHIRE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Benefits offered by this job

Group Insurance

Medical benefits

Annual leave

Front-to-back exposure

Job summary

JOINTHIRE SINGAPORE PTE. LTD. is seeking an Administrative Assistant to coordinate meetings for portfolio managers and provide general office support. The role involves filing, data entry, and handling correspondence in a fast-paced MAS-licensed investment management environment.

Strong English communication is essential, with proficiency in Chinese required to liaise with Chinese customers. The position is based at CBD, Singapore, with standard Monday–Friday hours and group insurance benefits.

Qualifications

• Excellent communication skills and good personality.
• Minimum of 1 year of working experience.
• Proficient in Chinese (speaking and writing) to liaise with Chinese customers.
• Open-minded and flexible.
• Adaptive to fast-paced environment.
• Open to performing duties outside of a defined job scope when required.
• Responsible and time management.

Responsibilities

• Coordinate and arrange meetings and appointments for the office and portfolio managers.
• Provide general administrative support to ensure smooth office operations.
• Handle document filing, scanning, printing, and data entry.
• Manage office correspondence and maintain administrative records.
• Perform light reception duties, such as answering calls and greeting visitors when required.
• Assist with other ad hoc administrative tasks assigned by management, including company engagement activities, events, team building support and initiative, support the HR and other general administrative duties.

Skills

Communication

Mandarin Chinese

Flexible/Adaptable

Job description

About Company:

Our Client is a Japanese Fund Management Organization who was voted and held on to their title of Most Consistent Asia-based Fund and Credence Global with Best Asia-based CTA/Managed Futures Fund – both for the third consecutive year since 2016

Job Description:

• Coordinate and arrange meetings and appointments for the office and portfolio managers.
• Provide general administrative support to ensure smooth office operations.
• Handle document filing, scanning, printing, and data entry.
• Manage office correspondence and maintain administrative records.
• Perform light reception duties, such as answering calls and greeting visitors when required.
• Assist with other ad hoc administrative tasks assigned by management, including company engagement activities, events, team building support and initiative, support the HR and other general administrative duties.

Job Requirements:

• Excellent communication skills and good personality
• Minimum of 1 years of working experience
• Proficient in Chinese (speaking and writing) to liaise with Chinese customers
• Open-minded and flexible
• Adaptive to fast-pace environment
• Open to performing duties outside of a defined job scope when required
• Responsible and time management

Compensation:

• Work location: CBD
• Working hours: Monday to Friday 8:00AM - 5:00PM
• Annual leaves
• Group Insurance and medical benefits
• Given a comprehensive exposure to gain front-to-back exposure within a global MAS-licensed investment management firm
• Collaborative working environment where you work with the professional global investment teams and industry experts