Admin Executive

ICEMAX SG PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ICEMAX SG PTE LTD is seeking an Office Administrator to oversee the daily upkeep and organization of our Singapore office. You will be the main contact for building management, vendors, security access, mail handling, and guest reception, while maintaining stationery and pantry stock.

Fluency in Mandarin is required to liaise with Mandarin-speaking stakeholders, and a Diploma or equivalent qualification is expected.

Qualifications

• 1–3 years of experience in office administration or related roles.
• Diploma or equivalent qualification.
• Proficient in Microsoft Word, Excel and Outlook.
• Strong organizational skills and attention to detail.
• Strong written and spoken English communication.
• Mandarin proficiency to liaise with Mandarin-speaking stakeholders.
• Friendly, dependable team player willing to assist with tasks.

Responsibilities

• Oversee daily upkeep, cleanliness and organization of the office.
• Serve as main contact for building management and maintenance vendors.
• Manage office security access systems and staff keys.
• Handle mail, courier, and parcel distribution.
• Welcome and assist visitors and guests arriving at the office.
• Monitor and replenish stationery, pantry supplies and printing materials.
• Liaise with vendors and coordinate invoice submissions to finance.
• Provide general admin and ad-hoc operational support.

Skills

Organizational skills

Communication skills

Mandarin proficiency

Team player

Attention to detail

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

What You'll Do

• Oversee the daily upkeep, cleanliness, and overall organization of the office environment.
• Serve as the main point of contact for building management and office maintenance vendors (e.g. air-conditioning servicing, plumbing, office repairs).
• Manage office security access systems, and office keys for staff.
• Handle incoming and outgoing mail, courier arrangements, and parcel distribution.
• Welcome and assist visitors and guests arriving at the office.
• Monitor and replenish office stationery, pantry supplies, snacks/beverages, and printing materials.
• Liaise with regular office vendors (e.g. cleaning services, water suppliers, printing vendors) and coordinate invoice/bill submissions accurately to the finance team.
• Provide general administrative and ad-hoc operational support when required.

What We're Looking For

• 1–3 years of experience in office administration, administrative support, or general affairs. Entry-level candidates with a proactive attitude are also welcome to apply.
• Diploma or equivalent qualification.
• Basic proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Good organizational skills with strong attention to detail.
• Good written and spoken communication skills in English.
• Proficiency in written and spoken Mandarin is required to liaise with Mandarin-speaking vendors, associates, and regional stakeholders.
• Friendly, dependable, and a team player who is willing to assist with miscellaneous tasks when needed.