Office Administration Executive (West / 5 days) [SAS]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore is seeking an Administration and Procurement Coordinator to manage supplier coordination, review contracts, and support IT system maintenance. The role encompasses licensing coordination, budget oversight, and rigorous documentation control in line with QMS and EHS procedures.

You will coordinate with external contractors, process PRs/POs/DOs, and ensure timely follow-up, cost control, and compliance across departments.

Responsibilities

• Manage supplier and vendor coordination, including negotiations on quotations, purchases and service contracts for the Administration Department.
• Provide administrative support for the upkeep and maintenance of company IT systems.
• Assist in reviewing, coordinating and maintaining contracts for various departments.
• Coordinate regulatory licensing, application submissions, renewals and audit requirements.
• Handle purchasing documentation, including processing and tracking PRs, POs, DOs and invoices, ensuring accuracy and timely follow-up.
• Maintain an organised filing system and ensure proper documentation control.
• Coordinate external contractors and service providers for preventive maintenance of office equipment.
• Assist in budget preparation, expense monitoring and administrative cost control.
• Update and maintain QMS and EHS documentation in accordance with company procedures.
• Undertake other duties as assigned by the supervisor or management.
• EA License No: 20C0270
• Wecruit Pte Ltd

Job description

• Manage supplier and vendor coordination, including negotiations on quotations, purchases and service contracts for the Administration Department.

• Provide administrative support for the upkeep and maintenance of company IT systems.

• Assist in reviewing, coordinating and maintaining contracts for various departments.

• Coordinate regulatory licensing, application submissions, renewals and audit requirements.

• Handle purchasing documentation, including processing and tracking PRs, POs, DOs and invoices, ensuring accuracy and timely follow-up.

• Maintain an organised filing system and ensure proper documentation control.

• Coordinate external contractors and service providers for preventive maintenance of office equipment.

• Assist in budget preparation, expense monitoring and administrative cost control.

• Update and maintain QMS and EHS documentation in accordance with company procedures.

• Undertake other duties as assigned by the supervisor or management.

• EA License No: 20C0270

• Wecruit Pte Ltd