Administrative Executive (West / 5 days) [SAS]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore is seeking a proactive Administration Coordinator to streamline procurement, vendor management, and IT administration tasks.

You will coordinate purchase orders, invoices, and documentation while supporting cross‑department contracts and regulatory filings. The role requires meticulous recordkeeping, budget monitoring for the Administration Department, and maintaining QMS and EHS documentation to support audits.

Responsibilities

• Coordinate administrative procurement activities and negotiate with suppliers and vendors on purchases and service agreements.
• Support IT system upkeep and liaise with relevant parties on IT-related administrative matters.
• Assist with contract reviews and documentation for other departments.
• Provide support for regulatory licences, applications, compliance requirements and audits.
• Manage the processing, tracking and filing of PRs, POs, DOs, invoices and other supporting documents.
• Oversee external service providers during scheduled preventive maintenance of office equipment.
• Assist in preparing, monitoring and reporting on the Administration Department’s budget.
• Maintain and update QMS and EHS documents to support internal compliance and audit requirements.
• Ensure administrative records are accurate, complete and properly maintained.
• Perform other duties as assigned by management.

Job description

• Coordinate administrative procurement activities and negotiate with suppliers and vendors on purchases and service agreements.

• Support IT system upkeep and liaise with relevant parties on IT-related administrative matters.

• Assist with contract reviews and documentation for other departments.

• Provide support for regulatory licences, applications, compliance requirements and audits.

• Manage the processing, tracking and filing of PRs, POs, DOs, invoices and other supporting documents.

• Oversee external service providers during scheduled preventive maintenance of office equipment.

• Assist in preparing, monitoring and reporting on the Administration Department’s budget.

• Maintain and update QMS and EHS documents to support internal compliance and audit requirements.

• Ensure administrative records are accurate, complete and properly maintained.

• Perform other duties as assigned by management.