Executive – Administration (5 DAYS) [SAS]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 20,000 - 36,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore seeks a capable Administration Coordinator to oversee procurement activities, vendor negotiations, and budget monitoring.

The role involves contract reviews, regulatory compliance support, and maintaining QMS and EHS documentation. You will manage PRs, POs, DOs and invoices, supervise external service providers for office equipment maintenance, and help ensure records are accurate and audit-ready.

Responsibilities

• Coordinate administrative procurement activities and negotiate with suppliers and vendors on purchases and service agreements.
• Support IT system upkeep and liaise with relevant parties on IT-related administrative matters.
• Assist with contract reviews and documentation for other departments.
• Provide support for regulatory licences, applications, compliance requirements and audits.
• Manage the processing, tracking and filing of PRs, POs, DOs, invoices and other supporting documents.
• Oversee external service providers during scheduled preventive maintenance of office equipment.
• Assist in preparing, monitoring and reporting on the Administration Department’s budget.
• Maintain and update QMS and EHS documents to support internal compliance and audit requirements.
• Ensure administrative records are accurate, complete and properly maintained.
• Perform other duties as assigned by management.

Job description

• Coordinate administrative procurement activities and negotiate with suppliers and vendors on purchases and service agreements.

• Support IT system upkeep and liaise with relevant parties on IT-related administrative matters.

• Assist with contract reviews and documentation for other departments.

• Provide support for regulatory licences, applications, compliance requirements and audits.

• Manage the processing, tracking and filing of PRs, POs, DOs, invoices and other supporting documents.

• Oversee external service providers during scheduled preventive maintenance of office equipment.

• Assist in preparing, monitoring and reporting on the Administration Department’s budget.

• Maintain and update QMS and EHS documents to support internal compliance and audit requirements.

• Ensure administrative records are accurate, complete and properly maintained.

• Perform other duties as assigned by management.