Admin & Operations Executive (West) [SAS]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore is seeking an Administrative Assistant to support the Administration Department. You will liaise with suppliers, process PRs/POs/DOs/invoices, and maintain records to keep operations compliant and efficient.

The role also assists IT system support, budget monitoring, contract reviews, and updating QMS and EHS documents, contributing to safe, compliant office operations.

Responsibilities

• Liaise and negotiate with suppliers and vendors on contracts and purchases for the Administration Department.
• Assist in maintaining and supporting the company’s IT systems.
• Assist in reviewing and managing contracts for other departments.
• Support regulatory licence applications, renewals and audit-related matters.
• Process and track purchase requisitions (PRs), purchase orders (POs), delivery orders (DOs) and invoices.
• Maintain proper documentation, records and filing.
• Coordinate external service providers during preventive maintenance of office equipment.
• Assist in preparing and monitoring the administrative budget.
• Update and maintain Quality Management System (QMS) and Environmental, Health and Safety (EHS) documents.
• Perform other administrative duties as assigned by supervisors.

Job description

• Liaise and negotiate with suppliers and vendors on contracts and purchases for the Administration Department.

• Assist in maintaining and supporting the company’s IT systems.

• Assist in reviewing and managing contracts for other departments.

• Support regulatory licence applications, renewals and audit-related matters.

• Process and track purchase requisitions (PRs), purchase orders (POs), delivery orders (DOs) and invoices.

• Maintain proper documentation, records and filing.

• Coordinate external service providers during preventive maintenance of office equipment.

• Assist in preparing and monitoring the administrative budget.

• Update and maintain Quality Management System (QMS) and Environmental, Health and Safety (EHS) documents.

• Perform other administrative duties as assigned by supervisors.
  

EA License No: 20C0270

Wecruit Pte Ltd