Junior Executive – Administration (5 DAYS) [SAS]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore is seeking an Administrative Coordinator to support the Administration Department.

You will coordinate with suppliers on contracts, quotations and purchases, assist with IT system support, and help review and maintain contracts across departments. You will handle budget tracking, document control, and ensure QMS and EHS records are up to date, while coordinating external service providers for maintenance and ensuring timely record keeping.

Responsibilities

• Coordinate with suppliers and vendors on contracts, quotations and purchases for the Administration Department.
• Provide basic support for company IT systems and related administrative matters.
• Assist in reviewing and maintaining contracts for various departments.
• Support regulatory licensing, application submissions and audit preparations.
• Manage administrative purchasing documentation, including PRs, POs, DOs and invoices, ensuring accurate records and timely follow-up.
• Coordinate external contractors and service providers for preventive maintenance of office equipment.
• Assist in budget preparation, expense tracking and monitoring of administrative expenditure.
• Maintain and update QMS and EHS documentation in accordance with company procedures.
• Ensure proper document control, filing and record maintenance.
• Undertake other duties assigned by the supervisor.

Job description

• Coordinate with suppliers and vendors on contracts, quotations and purchases for the Administration Department.

• Provide basic support for company IT systems and related administrative matters.

• Assist in reviewing and maintaining contracts for various departments.

• Support regulatory licensing, application submissions and audit preparations.

• Manage administrative purchasing documentation, including PRs, POs, DOs and invoices, ensuring accurate records and timely follow-up.

• Coordinate external contractors and service providers for preventive maintenance of office equipment.

• Assist in budget preparation, expense tracking and monitoring of administrative expenditure.

• Maintain and update QMS and EHS documentation in accordance with company procedures.

• Ensure proper document control, filing and record maintenance.

• Undertake other duties assigned by the supervisor.