Admin Executive (Construction / West / 5 days) [EL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 28,000 - 48,000; Full time

Job summary

WECRUIT PTE. LTD. is seeking an organized administrator to support operations in Singapore.

The role focuses on maintaining records, coordinating schedules, managing documentation, and ensuring compliance across departments. You will liaise with vendors, handle procurement paperwork, oversee inventory, process invoices, and support audit preparation with accurate filing and timely communication with internal teams and external stakeholders.

Responsibilities

• Maintain operational records, inspection schedules, and engineering documentation with accuracy and compliance.
• Oversee inventory management and ensure stock records are updated and properly controlled.
• Support procurement activities including purchase orders, invoices, and delivery tracking.
• Liaise with vendors and suppliers to coordinate repairs, maintenance services, and documentation.
• Handle employee administration matters such as attendance, leave, medical records, and worker compliance documentation.
• Monitor petty cash records and internal financial documentation accurately.
• Ensure compliance with internal procedures and maintain proper document control systems.
• Manage filing systems and support audit preparation through organized documentation practices.
• Coordinate operational schedules, project planning, and staff deployment arrangements.
• Facilitate effective communication and correspondence with internal teams and external stakeholders.

Job description

• Maintain operational records, inspection schedules, and engineering documentation with accuracy and compliance.
• Oversee inventory management and ensure stock records are updated and properly controlled.
• Support procurement activities including purchase orders, invoices, and delivery tracking.
• Liaise with vendors and suppliers to coordinate repairs, maintenance services, and documentation.
• Handle employee administration matters such as attendance, leave, medical records, and worker compliance documentation.
• Monitor petty cash records and internal financial documentation accurately.
• Ensure compliance with internal procedures and maintain proper document control systems.
• Manage filing systems and support audit preparation through organized documentation practices.
• Coordinate operational schedules, project planning, and staff deployment arrangements.
• Facilitate effective communication and correspondence with internal teams and external stakeholders.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No. 20C0270