Office & Admin Executive

Yellow Ribbon; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Yellow Ribbon is seeking an organized Office Administrator with HR support experience to streamline daily operations in our Singapore office. You will handle HR tasks, recruitment coordination, payroll support, and document control.

The role requires at least a diploma and 3+ years in administration or HR support, with strong Excel/Word skills, attention to detail, and excellent communication. A proactive multitasker will thrive in this fast-paced environment.

Qualifications

• Diploma or equivalent qualification is required.
• At least 3 years experience in administration, HR support, or related roles.
• Basic knowledge of HR administration and recruitment coordination.
• Proficiency in Microsoft Office, especially Excel and Word.
• Strong attention to detail and organizational skills; ability to multitask.

Responsibilities

• Manage daily office administrative tasks and filing systems to support efficiency.
• Oversee office supplies procurement and maintain records of purchases.
• Maintain employee records and process onboarding/offboarding documentation.
• Track leave, medical certificates, and attendance for payroll accuracy.
• Collect and consolidate monthly payroll information for processing.
• Coordinate recruitment activities: post ads, screen applications, schedule interviews.
• Monitor work pass application and renewal timelines where applicable.
• Verify, record, and reconcile invoices and payments for financial records.
• Assist in month-end closing, audits, and tax submissions.
• Collaborate with internal departments to submit required documents.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication

Education

Diploma or equivalent qualification

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

Support daily office operations, HR administration, recruitment coordination, and finance-related tasks to ensure smooth organizational functioning and compliance.

Responsibilities

• Manage daily office administrative tasks and maintain organized filing systems to support operational efficiency
• Oversee office supplies procurement and maintain accurate records of administrative purchases and documentation
• Maintain comprehensive employee records and process onboarding and offboarding documentation to ensure compliance
• Track and update leave, medical certificate, and attendance records to support payroll accuracy
• Collect and consolidate monthly payroll information for timely processing
• Coordinate recruitment activities by posting job advertisements, screening applications, and scheduling interviews to attract qualified candidates
• Monitor work pass application and renewal timelines to ensure legal compliance where applicable
• Verify, record, and reconcile invoices and payments to support accurate financial records
• Assist in preparing and organizing documents for month-end closing, audits, and tax submissions to facilitate financial compliance
• Collaborate with internal departments to ensure timely submission of required documents for smooth operations
• Perform other ad-hoc duties and responsibilities as assigned to support team needs

Preferred competencies and qualifications

• Minimum Diploma or equivalent qualification
• At least 3 years experience in administration, HR support, or related roles
• Basic knowledge of HR administration and recruitment coordination
• Proficiency in Microsoft Office, especially Excel and Word
• Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment
• Excellent communication and interpersonal skills
• Positive attitude and eagerness to learn