MARINE PROJECT SECRETARY

AUSTEN MARITIME SERVICES PTE LTD; Singapore; On-site; SGD 3,200 - 5,200; Full time

Job summary

AUSTEN MARITIME SERVICES PTE LTD is seeking a Project Secretary for an FPSO project to be based at site. You will provide professional secretarial and administrative support to the project site team and the Project Manager, ensuring smooth operation of the site office.

The role requires at least 5 years in oil and gas with FPSO project and site-based experience (shipyard environment preferred). Proficiency in MS Office, strong communication and interpersonal skills, and a proactive, responsible

Qualifications

• Minimum 5 years' experience in oil and gas industry.
• FPSO project experience and site-based work preferred (shipyard environment).
• Proficient in MS Office applications.
• Good communication and interpersonal skills.
• Positive attitude with sense of commitment and responsibility.

Responsibilities

• Provide professional secretarial and admin support to the project's site team.
• Provide full secretarial and administrative support to the Project Manager.
• Ensure efficient running of the site office.
• Plan, coordinate and organize meetings and events.
• Assist in preparation of reports and documentation as required.
• Collate and check timesheets and liaise with relevant parties for approval.

Skills

Communication

Interpersonal skills

Positive attitude

Secretarial experience

Tools

MS Office

Job description

Roles & Responsibilities

We are currently looking for a Project Secretary for an FPSO project to be based at site.

• Provides professional secretarial and administration support to the project's site team members
• Full secretarial and administrative support to the Project Manager
• Ensure the efficient running of the site office
• Plans, coordinates and organizes meetings and events
• Assist in preparation of various reports and documentation as required
• Manage and record petty cash (if applicable)
• Manages procurement of office supplies and other essentials and arrange distributions
• If required, ensure travel, accommodation, permits, medicals and other project related arrangements are made
• Collates and checks timesheets from project personnel, arranges for approval and submission
• Liaises with agents, vendors, contractors for services required for the project
• Arranges security passes and any other documentation requirements for the site
• Other ad hoc duties as assigned

Requirements

• Candidate must have at least a minimum of 5 years' experience in the oil and gas industry
• Candidate must have FPSO project experience and have site-based experience (preferably in shipyard environment)
• Proficient in MS Office applications
• Good communication and interpersonal skills
• Positive attitude with sense of commitment and responsibility