Project Executive

Talent Titans Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Talent Titans Pte Ltd is seeking a Project Coordinator to assist in planning, coordinating, and executing marine and offshore projects from initiation through completion. You will support schedules, work plans and resource plans while monitoring progress against milestones.

Collaborating with Operations, Procurement, HSE, Crewing and Finance, you will ensure timely delivery of project deliverables and liaise with clients, vendors and regulators to facilitate activities and maintain documentation.

Qualifications

• Minimum education as stated: Diploma or degree in project management, business, marine/offshore disciplines or equivalent experience.

Responsibilities

• Assist Project Manager(s)/Director in planning, coordinating and executing marine and offshore projects from initiation to completion.
• Support schedules, plans and resource plans; monitor progress against milestones.
• Coordinate with Operations, Procurement, HSE, Crewing, Finance to ensure timely delivery of deliverables.
• Liaise with clients, vendors, subcontractors, classification societies and regulators to facilitate project activities.

Skills

Project coordination

Multitasking

Communication

MS Office

Team collaboration

Education

Diploma/Degree in PM

Tools

MS Project

Job description

• Assist the Project Manager(s) / Project Director in planning, coordinating, and executing marine andoffshore projects from initiation through to completion.


• Support the preparation and maintenance of project schedules, work plans, and resource plans, andmonitor progress against agreed timelines and milestones.


• Coordinate with internal departments (Operations, Procurement, HSE, Crewing, Finance) to ensuretimely and efficient delivery of project deliverables.


• Liaise with clients, vendors, subcontractors, classification societies, and regulatory bodies to facilitatethe smooth execution of project activities.


• Prepare and maintain project documentation, including project plans, progress/status reports, meetingminutes, correspondence, and close-out reports.


• Track project costs and expenditures against approved budgets, flag variances, and support the ProjectManager in cost control and reporting.


• Assist in the tendering and procurement process, including preparation of RFQs/RFPs, evaluationofquotations, and coordination with vendors and suppliers.


• Monitor compliance with contractual obligations, QHSSE standards, and applicable maritime regulations(ISM Code, ISPS, OVID/OVMSA, MLC) throughout the project lifecycle.


• Organise and participate in project meetings, site visits, and vessel inspections; prepare minutes ofmeeting and follow up on outstanding action items.


• Support risk identification and mitigation efforts on assigned projects, escalating issues to the ProjectManager/Director in a timely manner.


• Assist in preparing project close-out reports, lessons-learned documentation, and handover materials forclients and internal stakeholders.


• Maintain accurate and up-to-date project records, filing systems, and databases to support audits,reporting, and internal reference.


• Provide administrative and coordination support to the Project Director/Manager, including scheduling,correspondence, and stakeholder follow-ups.


• Support business development activities such as proposal preparation and client presentations asrequired.


• Participate in the company's QHSSE initiatives, contributing to safety meetings, risk assessments, andcontinuous improvement efforts.


• Any other ad-hoc duties as assigned.

Requirements

• Minimum Diploma/Degree in Project Management, Business Administration, Marine/Mechanical Engineering, Maritime Studies, or a related discipline, or personnel with relevant equivalent experience.


• Familiarity with international maritime regulations (ISM, ISPS, OVID/OVMSA, MLC) is an advantage.


• Strong organisational and multitasking skills; able to manage multiple project workstreams under timepressure.


• Excellent communication and interpersonal skills to work with multinational teams, clients, andstakeholders.


• Proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with project management softwareis an advantage.


• Willingness to travel to project sites and client locations, both locally and internationally, as required.

Experience

• Minimum 2 to 3 years of experience in project coordination, project execution, or a similar role, preferably within the marine, offshore, or shipping industry.


• Experience supporting vessel-related, offshore construction, or marine consultancy projects is preferred.


• Exposure to tendering, procurement, or contract administration is an advantage.