Administrative Assistant (6-Month Contract)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

DIRECT SEARCH ASIA PTE. LTD. is seeking a friendly and organized Administrative Assistant to support day-to-day office administration and reception duties for a leading company in the marine and offshore sector in Singapore.

This 6-month contract role targets candidates with administrative experience who thrive in a fast-paced environment. Responsibilities include front desk management, answering calls, greeting visitors, managing mail and supplies, and supporting HR and Operations teams with

Qualifications

• Minimum 2–3 years of administrative, receptionist, or office support experience.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Strong verbal and written communication skills in English.
• Excellent telephone etiquette and interpersonal skills.
• Well-organised and able to multitask independently.
• Punctual and reliable with a high standard of professionalism.

Responsibilities

• Manage the front desk and serve as the first point of contact for visitors and incoming calls.
• Answer, screen, and direct phone calls to the relevant departments.
• Welcome and assist walk-in visitors in a professional and friendly manner.
• Maintain a clean, organized, and presentable reception and common office areas.
• Receive, sort, and distribute incoming mail, courier deliveries, and office parcels.
• Maintain accurate visitor logs and update office contact lists as required.
• Provide administrative support to the HR and Operations teams, including filing, document preparation, and data entry.
• Assist with general office coordination and other administrative duties assigned by the supervisor.

Skills

Administrative experience

Communication skills

Multitasking

Attention to detail

Customer service

Tools

Microsoft Office

MS Word

MS Excel

MS Outlook

PowerPoint

Job description

We are looking for a friendly and organized Administrative Assistant to support the day-to-day office administration and reception functions for a leading company in the marine and offshore industry. This is a 6-month contract role suitable for candidates with prior administrative experience who enjoy working in a fast-paced office environment.

Key Responsibilities

• Manage the front desk and serve as the first point of contact for visitors and incoming calls.
• Answer, screen, and direct phone calls to the relevant departments.
• Welcome and assist walk-in visitors in a professional and friendly manner.
• Maintain a clean, organized, and presentable reception and common office areas.
• Receive, sort, and distribute incoming mail, courier deliveries, and office parcels.
• Maintain accurate visitor logs and update office contact lists as required.
• Provide administrative support to the HR and Operations teams, including filing, document preparation, and data entry.
• Assist with general office coordination and other administrative duties assigned by the supervisor.

Requirements

• Minimum 2-3 years of administrative, receptionist, or office support experience.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Strong verbal and written communication skills in English.
• Excellent telephone etiquette and interpersonal skills.
• Well-organised, detail-oriented, and able to manage multiple tasks independently.
• Punctual, reliable, and committed to maintaining a high standard of professionalism.
• Prior experience in the marine, offshore, logistics, or engineering industry is an advantage but not required.