Executive (Marine HR), Planning

EASTERN PACIFIC SHIPPING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

EPS is seeking a proactive and detail-oriented Marine HR Specialist to act as the central point of contact for marine HR matters across an assigned fleet of vessels. This role supports Marine HR Managers in recruitment, training and strategic workforce planning to ensure qualified, competent and high-performing crew.

Responsibilities include monthly crew reviews, coordinating with manning offices, screening applications, verifying certificates, planning rotations, and ensuring compliance with

Qualifications

• A diploma qualification in a related discipline.
• At least 3 years of experience in marine HR matters, either onboard or shore-based.
• Strong knowledge of fleet marine HR processes and maritime operations.
• Excellent command of spoken and written English with strong communication skills.
• Proficiency in IT tools such as MS Word, Excel and email systems.
• Ability to work effectively in culturally diverse environments.

Responsibilities

• Serve as the primary point of contact for marine HR matters for assigned vessels.
• Review crew requirements monthly and coordinate with manning offices to fulfill recruitment needs.
• Screen and shortlist crew applications and verify background and certificates.
• Plan and monitor ship staff rotations and pooling for efficient manpower deployment.
• Coordinate with fleet and technical managers to assign vessel teams per STCW and EPS policies.
• Maintain accurate documentation for all new hires and for audit/planning purposes.
• Ensure vessels meet MLC requirements and EPS Manning standards.
• Organize office briefings for senior officers and manage training sessions for promotion candidates.
• Review crew performance and identify candidates for promotion and development.
• Communicate company procedures and compliance standards to global manning offices.

Skills

Communication skills

HR processes

Recruitment coordination

Multicultural teamwork

Education

Diploma qualification

Tools

MS Word

Excel

Email systems

Job description

We are seeking a proactive and detailed professional to join our team as the central point of contact for marine HR matters across an assigned fleet of vessels. This critical role supports Marine HR Managers in delivering excellence across recruitment, training, and strategic workforce planning for vessel management teams. By ensuring our ships are staffed with qualified, competent, and high-performing crew, you will play a direct part in our continued operational success and fleet expansion.

Key Responsibilities

• Serve as the primary point of contact for marine HR matters for assigned vessels.
• Review crew requirements monthly and collaborate with manning offices to fulfill recruitment needs.
• Screen and shortlist crew applications and conduct comprehensive background and certificate verifications.
• Plan and monitor ship staff rotations and pooling to ensure efficient manpower deployment.
• Coordinate with fleet and technical managers to assign vessel management teams in compliance with STCW and company policies.
• Maintain accurate documentation for all new hires and rejoinders for audit and planning purposes.
• Ensure all vessels consistently meet MLC requirements and EPS manning standards.
• Organize office briefings for senior officers and manage training sessions for promotion candidates.
• Review crew performance appraisals and identify candidates for career development and promotion.
• Communicate company procedures and compliance standards to global manning offices.

Requirements

• Minimum a diploma qualification, ideally in a related discipline
• At least 3 years of experience in marine HR matters, gained either onboard ships or in a shore-based role.
• Strong knowledge of fleet marine HR processes and maritime operations.
• Good command of spoken and written English with excellent communication skills.
• Proficiency in IT tools such as Microsoft Word, Excel, and email systems.
• A strong appreciation for and ability to work effectively within culturally diverse environments.
• Prior sailing experience with EPS is preferred but not mandatory.

All applications will be treated in strict confidence and used solely for recruitment purposes.