Project Secretary

A STAR TECHNICAL SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

A STAR TECHNICAL SERVICES PTE. LTD. is seeking an experienced administrative executive to support project managers and teams at Tuas Boulevard Yard in Singapore.

You will manage schedules, organize meetings, prepare documentation, and maintain project filing systems to enable smooth project office operations. The role requires at least 3 years of relevant experience, with preference for candidates from FPSO or oil and gas environments.

Qualifications

• Minimum of 3 years of relevant experience.
• Prefer FPSO, Oil and Gas industry background.
• Secretarial and administrative experience is advantageous.

Responsibilities

• Provide secretarial and administrative support to project managers and teams.
• Maintain an organized filing system for project documents and tracking materials.
• Arrange meetings, take minutes, and distribute notes to stakeholders.
• Perform data entry, record keeping, and reporting to support project tracking and minutes.
• Organize travel logistics for project team members, including accommodations and transportation.
• Handle other tasks as required.

Skills

Administrative support

Documentation management

Meeting coordination

Data management

Travel arrangements

Job description

Job Scope:

• Administrative Support: Provide secretarial and administrative assistance to project managers and teams, including managing schedules, organizing meetings, and preparing documentation. To provide administrative support for proper function of project office.
• Documentation Management: Maintain an organized filing system for project documents, ensuring easy access and tracking of all relevant materials.
• Meeting Coordination: Arrange meetings, take minutes, and distribute notes to relevant stakeholders to ensure clear communication and follow-up on action items.
• Data Management: Perform data entry, record keeping, and reporting tasks to support project tracking and meeting minutes.
• Travel Arrangements: Organize travel logistics for project team members, including booking accommodations and transportation.
• Other tasks assigned as required.

Location : Tuas Boulevard Yard

Start: Sept 2026

End (Tentative) : Sept 2028

Experience:

• Minimum of 3 Years with relevant experiences.
• Prefer FPSO, Oil and Gas Industry background.