Project Executive (Offshore)

Talent Titans; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Talent Titans is seeking a proactive Project Coordinator to support marine and offshore projects from initiation through completion. You will assist planning, scheduling, budgeting, and liaising with clients, vendors, and regulatory bodies to ensure timely delivery.

The ideal candidate has 2–3 years in project coordination, strong organisational skills, proficiency in MS Office, and the ability to travel locally and internationally as required.

Qualifications

• Diploma or degree in related field; marine/offshore experience preferred.
• Ability to plan, coordinate, and track multiple workstreams.
• Familiarity with ISM/ISPS, OVID/OVMSA, MLC is an advantage.
• Strong communication and stakeholder management skills.
• Proficiency in MS Office and project management tools.

Responsibilities

• Assist Project Manager(s)/Director in planning, coordinating, and executing projects.
• Support schedules, work plans, and resource plans; monitor progress against milestones.
• Coordinate with Operations, Procurement, HSE, Crewing, Finance.
• Liaise with clients, vendors, subcontractors, classification societies, regulators.
• Prepare and maintain project documentation and reports.
• Track costs against budgets; support cost control and reporting.
• Assist tendering and procurement: RFQs/RFPs, quotations evaluation.
• Ensure compliance with contractual obligations and QHSSE standards.
• Organise meetings, site visits, vessel inspections; minuting and follow-up.
• Support risk identification and mitigation; escalate issues timely.
• Prepare close-out reports, lessons learned, and handover materials.
• Maintain project records and databases for audits and reporting.
• Provide admin and coordination support to Project Director/Manager.
• Support business development activities: proposals and client presentations.
• Participate in QHSSE initiatives and continuous improvement.
• Perform ad-hoc duties as assigned.

Skills

Project coordination

Communication

Multitasking

Organizational skills

Travel readiness

Education

Diploma/Degree in Project Management

Business Administration

Marine/Mechanical Engineering

Tools

MS Office

Project management software

Job description

• Assist the Project Manager(s) / Project Director in planning, coordinating, and executing marine andoffshore projects from initiation through to completion.


• Support the preparation and maintenance of project schedules, work plans, and resource plans, andmonitor progress against agreed timelines and milestones.


• Coordinate with internal departments (Operations, Procurement, HSE, Crewing, Finance) to ensuretimely and efficient delivery of project deliverables.


• Liaise with clients, vendors, subcontractors, classification societies, and regulatory bodies to facilitatethe smooth execution of project activities.


• Prepare and maintain project documentation, including project plans, progress/status reports, meetingminutes, correspondence, and close-out reports.


• Track project costs and expenditures against approved budgets, flag variances, and support the ProjectManager in cost control and reporting.


• Assist in the tendering and procurement process, including preparation of RFQs/RFPs, evaluation ofquotations, and coordination with vendors and suppliers.


• Monitor compliance with contractual obligations, QHSSE standards, and applicable maritime regulations(ISM Code, ISPS, OVID/OVMSA, MLC) throughout the project lifecycle.


• Organise and participate in project meetings, site visits, and vessel inspections; prepare minutes ofmeeting and follow up on outstanding action items.


• Support risk identification and mitigation efforts on assigned projects, escalating issues to the ProjectManager/Director in a timely manner.


• Assist in preparing project close-out reports, lessons-learned documentation, and handover materials forclients and internal stakeholders.


• Maintain accurate and up-to-date project records, filing systems, and databases to support audits,reporting, and internal reference.


• Provide administrative and coordination support to the Project Director/Manager, including scheduling,correspondence, and stakeholder follow-ups.


• Support business development activities such as proposal preparation and client presentations asrequired.


• Participate in the company's QHSSE initiatives, contributing to safety meetings, risk assessments, andcontinuous improvement efforts.


• Any other ad-hoc duties as assigned.

Requirements

• Minimum Diploma/Degree in Project Management, Business Administration, Marine/Mechanical


• Engineering, Maritime Studies, or a related discipline, or personnel with relevant equivalent experience.


• Familiarity with international maritime regulations (ISM, ISPS, OVID/OVMSA, MLC) is an advantage.


• Strong organisational and multitasking skills; able to manage multiple project workstreams under timepressure.


• Excellent communication and interpersonal skills to work with multinational teams, clients, andstakeholders.


• Proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with project management softwareis an advantage.


• Willingness to travel to project sites and client locations, both locally and internationally, as required.

Experience

• Minimum 2 to 3 years of experience in project coordination, project execution, or a similar role,preferably within the marine, offshore, or shipping industry.


• Experience supporting vessel-related, offshore construction, or marine consultancy projects is preferred.


• Exposure to tendering, procurement, or contract administration is an advantage.