Manager Secretariat

GUOCOLAND MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A corporate management company in Singapore seeks a seasoned Corporate Governance professional to assist the Head of Department. Key responsibilities include handling corporate secretarial duties, ensuring compliance with statutory requirements, and organizing Board meetings. Ideal candidates should hold membership in ICSA or CSIS, possess at least 8 years of experience, and have strong organizational skills. Proficiency in English and preferably Chinese is a plus.

Qualifications

• Minimum 8 years of relevant experience in corporate secretarial firms or in-house departments.
• Good understanding of Companies Act and SGX Listing Manual.
• Strong technical skills related to corporate governance and compliance.

Responsibilities

• Assist Head of Department with corporate governance strategy.
• Handle full corporate secretarial duties including company incorporations.
• Organize and take minutes for Board and committee meetings.
• Ensure compliance with statutory requirements and policies.

Skills

Corporate governance knowledge

Attention to details

Organizational skills

English proficiency

Ability to read/write Chinese

Education

Member of ICSA or CSIS

Job description

Responsibilities:

• Assisting Head of Department in corporate governance strategy, policies and activities; monitoring, evaluating and advising the Board and senior management regarding statutory requirements and legislative matters relating to corporate governance practices/policies.

• Handling full spectrum of corporate secretarial duties including company incorporations, maintaining & updating statutory registers, preparation of directors’/shareholders’ resolutions, etc.

• Organizing meetings of the Board, Board Committees, Management Committees and Shareholders & taking minutes at meetings.

• Preparing relevant papers for the meetings of the Board, Board Committees, Management Committees and Shareholders.

• Ensuring compliance with relevant statutory/regulatory requirements, constitution, shareholders’ agreements and policies/standards by the Group.

• Assisting in preparation of annual report such as corporate governance report, letter to shareholders, Directors’ report, notice of Shareholders’ meeting etc.

• Preparing and filing with ACRA for Singapore incorporated companies and attend to other statutory filings overseas as needed.

• Drafting of announcements as required by SGX and posting them on SGXNet.

• Communicating and co-ordinating with colleagues in various departments and overseas offices, regulators, 3rd party service provider, etc.

• Handling any other corporate and ad-hoc responsibilities as required.

Requirements:

• Is a member of the Institute of Chartered Secretaries and Administrators (ICSA) or Chartered Secretaries Institute of Singapore (CSIS).

• Minimum 8 years of relevant experience in corporate secretarial firms and/or in-house secretarial department in public listed companies.

• Competent technical skills with good working knowledge of relevant regulatory requirements e.g. Companies Act, SGX Listing Manual, Code of Corporate Governance, Securities & Futures Act, etc.

• Strong attention to details with the ability to work efficiently and accurately to follow up and complete tasks in a timely manner.

• Strong organizational skills, including the ability to prioritize multiple/competing tasks.

• Strong command of English, preferably able to read and write Chinese documents.