Manager (Estate Governance)

MINDEF; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

MINDEF is seeking a role focused on enforcing Building & Infrastructure standards and governing IFM KPIs and SLAs. You will inspect units, audit contractor safety, and ensure follow-up on findings while developing KPI tracking processes. Strong data interpretation and stakeholder management are essential.

Appointment will reflect experience. Singapore-based on-site work with interactions across internal units, IFM contractors, and external agencies.

Qualifications

• Education in Civil Engineering, Facilities Management, Built Environment, Supply Chain, Logistics Management, Operations Research, Business, or a related field is preferred.
• At least 3 years of relevant experience in facilities management, auditing, inspections, or compliance is preferred.
• Strong understanding of IFM principles, including building maintenance, asset management, and estate operations.
• Knowledge of auditing methodologies.
• Proficiency in using data to identify trends and performance gaps.
• Good communication and stakeholder management skills.

Responsibilities

• Oversee enforcement of Building & Infrastructure (BI) standards and policies.
• Govern IFM KPIs and SLAs and ensure compliance.
• Perform inspections on units and contractors.
• Audit IFM contractor safety for high-risk works.
• Ensure units follow up on inspection and audit findings.
• Develop and review processes to check and track KPI and SLA obligations.
• Advise on proactive measures for BI-related matters.
• Managing stakeholders across different units, IFM contractors, and external agencies during inspections.
• Ability to validate and sense-make data into meaningful information and actionable follow-ups.

Skills

Data analysis

Stakeholder management

Communication

Education

Relevant degree preferred

Job description

What the role is:

You will oversee the enforcement of Building & Infrastructure (BI) standards and policies, and govern the Integrated Facilities Management (IFM) Key Performance Indicators (KPIs) and Service Level Agreements (SLAs).

What you will be working on:

• Perform inspections on units and contractors
• Audit IFM contractor safety for high-risk works
• Ensure units follow up on inspection and audit findings
• Develop and review processes to check and track KPI and SLA obligations
• Advise on proactive measures for BI-related matters
• Managing stakeholders across different units, IFM contractors, and external agencies during the conduct of inspections
• Ability to validate and sense-make data into meaningful information and actionable follow-ups

What we are looking for:

• Education in Civil Engineering, Facilities Management, Built Environment, Supply Chain, Logistics Management, Operations Research, Business, or a related field is preferred
• At least 3 years of relevant experience in facilities management, auditing, inspections, or compliance is preferred
• Strong understanding of IFM principles, including building maintenance, asset management, and estate operations
• Knowledge of auditing methodologies
• Proficiency in using data to identify trends and performance gaps
• Good communication and stakeholder management skills
• Ability to engage and influence both internal and external stakeholders (Applicants with no experience may apply.)

Appointment will be commensurate with your experience.Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor. The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.