Manager (Logistics & Infrastructure) - Nee Soon

MINDEF; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

MINDEF's Singapore Armed Forces Medical Training Institute (SMTI) is seeking a capable logistics and finance lead to manage the Log section, supervise NSFs, and coordinate through IFM for infrastructure and procurement support.

The role involves audit readiness, end-to-end finance processing, contract and equipment oversight, and ensuring timely course logistics for SMTI training activities. Strong organizational and leadership skills are essential.

Qualifications

• Education in Logistics, Supply Chain, Business Administration or Finance is preferred.
• Minimum 3 years in logistics, finance, medical, and/or training-related roles.

Responsibilities

• Lead and manage permanent staff in the Log section and supervise NSFs.
• Prepare SMTI for infrastructure and finance audits, and implement corrective actions.
• Provide updates to senior management on logistics and finance matters.
• Oversee infrastructure upkeep and liaise with Integrated Facilities Management for maintenance.
• Ensure end-to-end processing of all finance transactions within SMTI.
• Oversee purchase requests, orders and goods receipt to ensure prudent use of resources.
• Manage TI contracts and equipment in line with contractual terms.
• Coordinate logistics for TI courses and ICTs, including trainee in-/out-processing.
• Ensure timely handling of logistics routine tasks such as laundry, indents, and procurement tracking.
• Maintain TI-owned platforms and training facilities in good condition.

Skills

Leadership

Logistics management

Finance processes

Audits

Team management

Education

Logistics degree

Finance degree

Tools

Enterprise System ES

Job description

What the role is: You are responsible for managing and providing infrastructure, finance, and logistics support to the Singapore Armed Forces (SAF) Medical Training Institute (SMTI), including the management and deployment of Service Support Groups (SSGs) to the Training Centres (TCs) as required.

What you will be working on:

• Lead and manage permanent staff within the Log section, including SSGs, through work planning, delegation of duties for regulars and Full-time National Servicemen (NSFs) and conducting regular performance review sessions and interviews respectively
• Ensure the Training Institute (TI) is prepared for annual infrastructure and logistics audits, including executing remedial actions following audit findings
• Provide updates to senior management
• Maintain the upkeep of all infrastructure through regular inspections and ensure timely liaison with Integrated Facilities Management (IFM) for maintenance as required
• Ensure the timely and accurate processing and submission of all end-to-end finance transactions within the TI
• Maintain oversight of all purchase requests, orders and goods received to ensure prudent usage aligned to existing guidelines
• Ensure the TI is prepared for annual finance audits, including executing remedial actions following audit findings and manage TI projects and contracts in accordance with contractual terms where required
• Ensure the proper management and accounting of all TI controlled equipment (CE) and general equipment (GE)
• Ensure logistics requirements for all TI courses and In-Camp Trainings (ICTs) are met, including managing the in-processing and out-processing of course trainees and National Servicemen (NSmen)
• Ensure all logistics routine matters are handled promptly to sustain the TI, including coordination of laundry schedules, indents and tracking of finance and procurement-related items
• Ensure TI-owned platforms and outfield-based or special-to-type training areas and facilities are properly maintained
• Manage the Enterprise System (ES)Challenge(s)
• Maintaining situational awareness and continually guiding the team to act appropriately in accordance with logistics and finance policies
• Maintaining oversight of all ongoing tasks to ensure they are processed in a timely and accurate manner

What we are looking for:

• Education in Logistics, Supply Chain Management, Business Administration, Finance or a related field is preferred
• At least 3 years of relevant working experience in logistics, finance, medical, and/or training-related positions
• Organised and meticulous
• Ability to keep track of multiple ongoing processes concurrently
• Strong interpersonal skills with the confidence to lead a varied group of permanent staff
• Ability to conduct forward planning and ensure system discipline in the fulfilment of routine procedures

Appointment will be commensurate with your experience.Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor. The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.