Manager Adjuncts and Events Management

Singapore Management University; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

An educational institution in Singapore is seeking a qualified candidate to manage adjunct recruitment, hiring, onboarding, and offboarding processes. This role involves overseeing budgets for events and conferences, ensuring compliance with policies, and providing administrative support to faculty. The ideal applicant will have a university degree and relevant experience, alongside strong interpersonal and problem-solving skills. This position offers a dynamic work environment with opportunities to influence educational outcomes.

Qualifications

• University degree with 5 years of relevant experience or diploma with at least 8 years in the education industry.
• Strong interpersonal and communication skills.
• Analytical, administrative, and problem-solving skills.
• Good financial accounting and budgeting abilities.

Responsibilities

• Manage adjuncts' recruiting, hiring, onboarding, and offboarding.
• Guide budget planning for conferences/events.
• Lead procurement tender process and manage revenue/expenses for events.
• Prepare audit reports and statements post-conference.
• Support visiting faculty and manage reimbursements.

Skills

Interpersonal skills

Problem-solving skills

Analytical skills

Financial accounting skills

Communication skills

Education

University degree with 5 years of relevant work experience

Diploma with at least 8 years of experience

Job description

This position is for School of Computing and Information Systems (SCIS).

Manage the entire function of adjuncts' recruiting, hiring, onboarding and offboarding:

• Liaise with the Undergraduate team to determine the number of headcounts required for each term.
• Prepare requisitions for adjunct headcounts, including prepare and submit Job-bank postings.
• Prepare summary of applicants for Associate Dean's (Undergraduate Education) evaluation.
• Prepare offer letters and other required forms for adjuncts' hiring and payroll processing.
• Attend to and manage adjuncts' onboarding and offboarding process.
• Maintain and ensure compliance to government's regulatory policies and SMU/SCIS policies and guidelines.
• Plan, forecast and manage adjuncts' budget.
• Any other admin work related to the function.

Guide the SCIS faculty organiser in planning the budget for the conference/event.

Lead and manage the tender process for procurement.

Manage revenue and expenses of events and conferences to ensure compliance.

• Liaise with SCIS faculty hosting the event and the external professional organisation of the event on all financial matters.
• Ensure adherence to relevant SMU policies and government regulatory policies.

P&L reporting and transactions reconciliation for events and conferences.

• Liaise with SMU OFIN to reconcile all revenue and expenses at the end of each event.

Prepare reports and statements for audit after the conference/event.

Lead the execution (admin and logistics) of the conference/event.

Provide administrative and logistics support to SCIS visiting faculty and research talks by visitors.

Manage reimbursement of visiting faculty.

Other duties as assigned.

Qualifications

• University degree with 5 years of relevant work experience or diploma with at least 8 years of experience, preferably in the education industry.
• Self-motivated with strong interpersonal and communication (both verbal and written) skills.
• Strong analytical, administrative and problem-solving skills.
• Good financial accounting/budgeting ability.
• Able to work independently and at the same time, be an excellent team player.

Other Information

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.