Maintenance Planning Support (1 Year Contract)

Carrier; Singapore; On-site; SGD 33,000 - 67,000; Full time

Job summary

Carrier in Singapore is seeking a proactive candidate to support maintenance planning, SOE expense tracking, and vendor management for plant facilities. You will coordinate preventive and corrective maintenance tasks, assist budgeting and expense reconciliation, and manage procurement workflows through Ariba-equivalent platforms.

The role requires a diploma or degree in Engineering Planning or Procurement, familiarity with MS Teams and Excel, and 3+ years in manufacturing or plant maintenance.

Qualifications

• Proficiency with MS Office (Teams, Excel, PowerPoint, Word) and inventory management software.
• Diploma/degree in Engineering Planning or Procurement preferred.
• 3+ years in manufacturing or plant facilities maintenance is desirable.
• Willingness to work overtime and solve problems efficiently.

Responsibilities

• Support in maintenance planning for preventive and corrective tasks across equipment and facilities.
• Assist in SOE budgeting, tracking, and monthly expense reconciliation with finance.
• Handle RFQ process, verify vendor quotations, and manage service scheduling.

Skills

MS Teams

Excel

PowerPoint

Word

Inventory software

Education

Engineering planning

Procurement discipline

Job description

Primary Function

• Supports the Facilities Department in Maintenance Planning, SOE Expenses & Payment, and Vendor Management for Plant Facilities

Main Duties and Responsibilities

Maintenance Planning Support

• In charge of scheduling and tracking preventive & corrective maintenance tasks across equipment and facilities
• Ensure timely follow-ups and documentation of Preventive & Corrective Maintenance activities

SOE Expense Management

• Support in SOE Budget Planning and Expenses Tracking
• Monitor and report on Statement of Expense (SOE) spending to ensure alignment with budget forecasts
• Update on monthly SOE expenses and align with maintenance needs
• Collaborate with finance teams for accurate and timely expense reconciliation

Vendor Management

• Request and negotiate quotations (RFQ) from approved vendors for maintenance services and equipment
• Oversee service scheduling, monitor service quality, and ensure timely resolution of vendor-related issues
• Maintain healthy vendor pool and annual evaluation

Vendor Delivery &Work Completion

• Verify and validate completion of vendor parts delivery and maintenance work completion and support maintenance team to ensure compliance with technical standards and documentation protocols
• Responsible for Month end closing for Vendor’s DO and Service Completion

Ariba System:Procurement & Payment

• Initiate purchase requisitions (PR), order approval (PO), and payment processing via the Ariba platform
• Seek RFA approval for RFQ
• Coordinate with procurement and finance teams to resolve system or invoice discrepancies

Inventory &Material Handling

• Receive and issue maintenance-related purchases and materials as per operational requirements
• Ensure accurate documentation and stock level updates in inventory management systems

Store & Administrative Support

• Maintain organized and up-to-date records of store inventory, tools, and consumables
• Support compliance with storage procedures, safety policies, and housekeeping standards

Qualification/Experience

• Diploma/Degree qualification preferably in Engineering Planning or Procurement discipline
• Relevant Computer Proficiency level required for using MS Teams, Excel, Powerpoint, Words etc. and Inventory Management Softwares
• Preferably more than 3 years related working experience in manufacturing and plant facilities maintenance environment
• Resourceful in problem solving and able to work overtime